Objective
The purpose of introducing this screen page is to help you to validate HEIMS Reporting related errors with ease. In addition, this page has the very similar layout compared with the content on the new Student TCSI Edit page that we are about to release for the TCSI project.
This is a centralised page that combines the HEIMS reportable fields from both Student Edit Details page and Edit Course Enrolment details page.
We can also call this is a ‘Pre-TCSI’ screenpage. Once TCSI has gone from PRODA read-only mode to PRODA write mode, this page will no longer be valid/active/useful.
Complexity:
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Page Contents
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The student record has already been created.
You always loaded have to load a student record prior to coming to this screen
You have an access level that allows you to create or edit student records.
You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used
You have an understanding of the different security levels of access provided to users of Paradigm.
Key terms and concepts
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NoteTo be able to view some sections as listed below, it is based on the assumption that you have already loaded a student. |
No. | Section nameName | Overview |
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Course | The Course Section shows all the details for a particular course enrolment for a student. These fields include Government reporting data as well as other required fields. | |
Course Plan | The Course Plan page allows students to enrol themselves into units for the upcoming study period. Staff with a level of access that allows them to change student records, can also help students to enrol in units. | |
Units | The Units page can be used to bypass the Course Plan page to enrol a student into units. Enrolments made in this way are normally performed by a Course Advisor. | |
Units Edit | The Units Edit Page allows for Unit details for a student to be edited in bulk. Details include the unit start date, expected end date, final grade, grade description, unit fee, upfront payment, amount paid, funding amount, HEIMS loan fee and subsidy amount. | |
Advisor Reports | The Advisor Reports page is where overviews of Thesis progress reports can be created, edited and saved. | |
Reviews | The Reviews page is for creating and editing student reviews. These reviews can be for thesis progress or other academic reviews. | |
Enrol in Units | The Enrol In Units page shows the courses that a student is enrolled in, the student's course outline, and a summary of the units that the student was enrolled in, and the units that the student is yet to complete. | |
View Timetable | Once the student's enrolled units have been saved, the Timetable page allows a student to view their weekly timetable. | |
Scholarship | The scholarship page allows you to create, edit and save the details related to any scholarship for a student, including any assessments and payments. | |
Experience | The Experience page allows you to record details and track progress for units that involve work placements or work experience. You can record placement reports, tracking of letters, placement materials and placement details | |
Assessments | The Assessments page lists academic progress for all units that a student is enrolled in. These can be set up within the either the Base unit or the Scheduled Units. Once a student is enrolled in a unit the individual assessment grades can be recorded here or within the Reports section of the side menu. | |
Elicos Assessments | ELICOS is Australia's 'English Language Intensive Courses for Overseas Students'. ELICOS assessments are designed for students who require English language training before commencing formal studies in Australia. The ELICOS Assessments page allows you to record and track the results of the ELICOS units a student is enrolled in. | |
Online Application | If your institution uses the Online Application Portal, the application form can be completed and submitted here. |
Workflow
How to load the Student - Course Enrolment Page
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Load the student's record or click here for more information.
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Click on the Course Enrolment option from the side menu.
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1 | COURSE ENROLMENT LIST | A section that lists all course enrolment(s) is/are enrolled by a student. Click on the pencil icon against that course enrolment to edit. |
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2 | STUDENT DETAILS | Note some fields are read-only. Refer to the below workflow for more details |
3 | COURSE ENROLMENT DETAILS |
Workflow
Section 1: Course Enrolment list
Section 2: Student Details
Note: We draw some of the student information from edit Student details page, Some fields are read-only
ELEMENT | FIELD NAME | READ-ONLY/ENABLE EDITING | WHERE TO MAKE CHANGES |
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E313 | Student No | Read-only | Student > Student Details > Edit Details |
E403 | Given Names | Read-only | Student > Student Details > Edit Details |
E402 | Family Name | Read-only | Student > Student Details > Edit Details |
E315 | Gender | Read-only | Student > Student Details > Edit Details |
E488 | CHESSN No | Read-only | Student > Student Details > Edit Details |
E416 | Tax file Number | Read-only | Student > Student Details > Edit Details |
E314 | DOB | Read-only | Student > Student Details > Edit Details |
- | Overseas Student | Enable editing | Student > Student Details > Edit Details (International Students Only) |
E319 | In what country is your SEMESTER residence | Enable editing | Student > Edit Student Details > Edit HEIMS Details |
If Australia then HEIMS E319 Postcode | Enable editing | Student > Edit Student Details > Edit HEIMS Details | |
Copy E319 Value from Address | Enable editing (TICK) | Depends on your institution, whether you are editing student’s address from
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E320 | In what country is your PERMANENT home residence | Enable editing | Student > Edit Student Details > Edit HEIMS Details |
If Australia then HEIMS E320 Postcode | Enable editing | Student > Edit Student Details > Edit HEIMS Details | |
Copy E320 Value from Address | Enable editing (TICK) | Depends on your institution, whether you are editing student’s address from
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E346 | Country Of Birth | Enable editing | Student > Edit Student Details > Edit HEIMS Details |
- | Citizenship | Read-only | Student > Student Details > Edit Personal Details |
E316 | Are you of Australian Aboriginal or Torres Strait Islander descent | Enable editing | Student > Edit Student Details > Edit HEIMS Details |
E386 | Do you have any disability, impairment or long-term medical condition | Enable editing | Student > Edit Student Details > Edit HEIMS Details |
Section 3: Course Enrolment Details
ELEMENT | FIELD NAME | READ-ONLY/ENABLE EDITING | WHERE TO MAKE CHANGES |
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Course | Read-only | ? | |
E534 | Start Date | Read-only | Student > Course Enrolment > Course Details |
- | Expected End Date | Read-only | Student > Course Enrolment > Course Details |
- | Enrolment Status | Read-only | Student > Course Enrolment > Course Details |
Agent | Read-only | ? | |
Funding Type | Read-only | Student > Course Enrolment > Course Details | |
E358 | HEIMS Resident Indicator | Enable editing (Allow to Copy value from Course enrolment page) | Student > Course Enrolment > Course > HEIMS INFORMATION |
E329 | HEIMS Mode of Attendance | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION |
E327 | Student Admission | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION |
E493 | Highest Level of Education prior to enrolment | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION |
E572 | Year Left School | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION |
E369 | Tertiary Entrance Score | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION |
Post Code of Home Address for Last year of Secondary school | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION |
Further Reading
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