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Objective

The purpose of introducing this page is to help you to validate HEIMS Reporting related errors with ease. In addition, this page has the very similar layout compared with the content on the new Student TCSI Edit page that we are about to release for the TCSI project.

This is a centralised page that combines the HEIMS reportable fields from both Student Edit Details page and Edit Course Enrolment details page.

We also call this is a ‘Pre-TCSI’ page. Once TCSI has gone from PRODA read-only mode to PRODA write mode, this page will no longer be valid/active/useful.

Complexity: HIGH

Page Contents

Assumptions

Be advised

The pages, fields and buttons that you can see, and the items you can edit, are based on:

  • how the Paradigm system is configured for your institution, and

  • the options that are made available by your institution, and

  • the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.

For more information please contact your "nominated contact person" or other Paradigm expert.

  • The student record has already been created.

  • You always have to load a student record prior to coming to this screen

  • You have an access level that allows you to create or edit student records.

  • You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used

  • You have an understanding of the different security levels of access provided to users of Paradigm.

Key terms and concepts

Note

To be able to view some sections as listed below, it is based on the assumption that you have already loaded a student.

No.

Section Name

Overview

1

COURSE ENROLMENT LIST

A section that lists all course enrolment(s) is/are enrolled by a student.

Click on the pencil icon against that course enrolment to edit.

2

STUDENT DETAILS

Note some fields are read-only. Refer to the below workflow for more details

3

COURSE ENROLMENT DETAILS

Workflow

Section 1: Course Enrolment list

Section 2: Student Details

Note: We draw some of the student information from edit Student details page, Some fields are read-only

ELEMENT

FIELD NAME

READ-ONLY/ENABLE EDITING

WHERE TO MAKE CHANGES

E313

Student No

Read-only

Student > Student Details > Edit Details

E403

Given Names

Read-only

Student > Student Details > Edit Details

E402

Family Name

Read-only

Student > Student Details > Edit Details

E315

Gender

Read-only

Student > Student Details > Edit Details

E488

CHESSN No

Read-only

Student > Student Details > Edit Details

E416

Tax file Number

Read-only

Student > Student Details > Edit Details

E314

DOB

Read-only

Student > Student Details > Edit Details

-

Overseas Student

Enable editing

Student > Student Details > Edit Details (International Students Only)

E319

In what country is your SEMESTER residence

Enable editing

Student > Edit Student Details > Edit HEIMS Details

If Australia then HEIMS E319 Postcode

Enable editing

Student > Edit Student Details > Edit HEIMS Details

Copy E319 Value from Address

Enable editing (TICK)

Depends on your institution, whether you are editing student’s address from

  • Edit Student Details screen (click on show hidden fields)

  • Edit Student Contact Info screen (click on RESIDENTIAL)

E320

In what country is your PERMANENT home residence

Enable editing

Student > Edit Student Details > Edit HEIMS Details

If Australia then HEIMS E320 Postcode

Enable editing

Student > Edit Student Details > Edit HEIMS Details

Copy E320 Value from Address

Enable editing (TICK)

Depends on your institution, whether you are editing student’s address from

  • Edit Student Details screen (click on show hidden fields)

  • Edit Student Contact Info screen (click on BILLING)

E346

Country Of Birth

Enable editing

Student > Edit Student Details > Edit HEIMS Details

-

Citizenship

Read-only

Student > Student Details > Edit Personal Details

E316

Are you of Australian Aboriginal or Torres Strait Islander descent

Enable editing

Student > Edit Student Details > Edit HEIMS Details

E386

Do you have any disability, impairment or long-term medical condition

Enable editing

Student > Edit Student Details > Edit HEIMS Details

Section 3: Course Enrolment Details

ELEMENT

FIELD NAME

READ-ONLY/ENABLE EDITING

WHERE TO MAKE CHANGES

Course

Read-only

?

E534

Start Date

Read-only

Student > Course Enrolment > Course Details

-

Expected End Date

Read-only

Student > Course Enrolment > Course Details

-

Enrolment Status

Read-only

Student > Course Enrolment > Course Details

Agent

Read-only

?

Funding Type

Read-only

Student > Course Enrolment > Course Details

E358

HEIMS Resident Indicator

Enable editing

(Allow to Copy value from Course enrolment page)

Student > Course Enrolment > Course > HEIMS INFORMATION

E329

HEIMS Mode of Attendance

Enable editing

Student > Course Enrolment > Course > HEIMS INFORMATION

E327

Student Admission

Enable editing

Student > Course Enrolment > Course > HEIMS INFORMATION

E493

Highest Level of Education prior to enrolment

Enable editing

Student > Course Enrolment > Course > HEIMS INFORMATION

E572

Year Left School

Enable editing

Student > Course Enrolment > Course > HEIMS INFORMATION

E369

Tertiary Entrance Score

Enable editing

Student > Course Enrolment > Course > HEIMS INFORMATION

Post Code of Home Address for Last year of Secondary school

Enable editing

Student > Course Enrolment > Course > HEIMS INFORMATION


Further Reading

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