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| Table of Contents | ||
|---|---|---|
|
Objective
...
Objective
Upon completion of this KB article you will have an understanding of how to Search, Add and Edit Scheduled Units.
Assumptions
You
have knowledge about know how to create a base unit
You have an understanding of time periods / time period creation
A base unit
is record must have been saved before you can save the details that are required for a scheduled unit record to be created in Paradigm
and this base unit has already been createdYou have administrator level access to
add and edit create a scheduled unit
Key terms and concepts
| Tip |
|---|
A new scheduled unit must be created whenever one of the following 5 fields changes:
If any of these 5 field change, a new scheduled unit must be created regardless of the course the student is undertaking. E.g. If the Students are sitting in the same room (location / institution) and (delivery method), at the same time (start date), learning the same material / subject (unit code) it is one scheduled unit. |
...
| Note |
|---|
Although the above are the minimum required fields for a viable Scheduled unit, other information may be added in order to meet various Government reporting requirements. |
| Field Name | Description | Element Number |
|---|---|---|
| Unit Id | Internal System id Code for units. These numbers are allocated by the system when a unit is created | |
| Unit Code | Unique Code for a unit given by the institution to identify unit | |
| Unit Start Date | The date when the unit is scheduled to start. | |
| Expected End Date | The date when the scheduled unit should finish. | |
| HEIMS Census Date | The last day a student can withdraw from the unit without incurring the full cost of the unit. | |
| Status | Is the Scheduled unit ready to enrolments - Active / Cancelled / Archived. For a Schedule to be ready for use the status must be set to Active. | |
| Provider Other Unit Id | Codes extension given to units to identify them in LMS | |
| Name | Full name of the units - this will appear on the students transcript | |
| Class Number | Identifying multiple groups or classes run at the same time. | |
| Unit Provider | If the provider has multiple institutions within the same system, this can identify which is running this instance of the unit | |
| Unit Teacher | Name of person(s) responsible for the unit delivery | |
| Minimum Participants | Minimum number of students required to run this unit | |
| Maximum Participants | Maximum number of students to be enrolled in this unit - useful to ensure that the enrolments don't exceed class room capacity | |
| Current Participants | How many students are currently enrolled in this unit. This is automatically updated by the system after each unit enrolment or unit deleted / removed | |
| Transferred participants | How many students have transferred out of this unit into another | |
| Location (Campus) | What location is this unit to be delivered at. Useful if delivering at multiple locations | |
| Venue | What building / room number | |
| Mode of Delivery | Online, On Campus, Intensive, Printed | |
| Start Date | Commencing date of unit | |
| End Date | Conclusion date of unit | |
| HEIMS Census date | The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date by no less than 20% of the way through the unit. E489 HEIMS required reporting field | E489 |
| HEIMS Summer school Indicator | Is this unit being delivered in Summer school e.g. outside of normal Semesters | E551 |
| Status |
Units are required to be active to be available on the course plan. | |
| Printed Comments | Comments to appear on the results report for students to see | |
| Printed Comments | Comments to appear on the results report for students to see | |
| Internal Comments | Comments for internal staff only | |
| Result Comments | Comments to appear on the results report for students to see | |
| Invoice Fee Code | To which department / School do the fees for this unit go to | |
| GST Percentage | is GST charged for this unit if yes 10% | |
| Nominal Hours | Nominal hours are the Nationally agreed hours required to delivery this unit. VET reporting required field | |
| Scheduled Hours | The number of hours the institution / provider has scheduled to delivery this units / competency. VET reporting required field | |
| VET in Schools | Is this unit a part of the National VET in schools program. VET reporting required field | |
| Delivery Mode Identifier | What mode of delivery is this unit being done in. VET reporting required field | |
| School | To Which School / department does this unit belong to | |
| Contact | The name of the person / Administrator responsible for this unit | |
| Flexible Learning | Is the unit being deliver in Flexible learning format | |
| Session Enrolment Restriction |
| Note |
|---|
Some of these fields are required for minimum system functionality. Others fields are required for Government reporting. |
...
- Load the Student record
- Click the Student option in the menu
- Click on the Course Enrolment option
- Click the Units option
- Put a tick in the select box at the far right end of the row for the unit enrolment
- Move down the page as necessary, to the bottom of the list of unit enrolments
- In the dropdown that shows "Select Action to perform on Units", choose the option "Apply the following start and end date to each of the selected units"
- Type in the start date and end date for the unit enrolment
- Click the
buttonImplications
Old Scheduled units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new Schedule or a Reschedule needs to be created each time the unit is run.
...
- Click On the Units tab in the side menu.
- Click on the Search Scheduled Units option in the side menu
- Enter at least one of the following options in to the relevant search box:
- Unit Code
- Unit Name
- Unit Provider
- Start Date
- Unit Keywords
- Unit Status
- Click on the Search Scheduled Unit
Button. - This will show a list of units that meet the searched criteria
- To filter the list of units, in the search box
above the list of units, start typing the unit name - When you see the record for the unit you are looking for , click on the unit id code, highlighted in blue in the left column of that row.
- The Scheduled Unit has now been loaded.
...
- Click On the Units tab in the side menu.
- Click on the Search Scheduled Units option in the side menu
- Enter at least one of the following options in to the relevant search box:
- Unit Code
- Unit Name
- Unit Provider
- Start Date
- Unit Keywords
- Unit Status
- Click on the Search Scheduled UnitButton.
- This will show a list of units that meet the searched criteria
- To filter the list of units, in the search box above the list of units, start typing the unit name
- When you see the record for the unit you are looking for , click on the unit id code, highlighted in blue in the left column of that row.
- The Scheduled Unit has now been loaded.
- Update the Required information.
- Click on the Save Scheduled Unit
button
...
- Click On the Units tab in the side menu.
- Click on the Search Scheduled Units option in the side menuEnter at least one of the following options in to the relevant search box:
- Unit Code
- Unit Name
- Unit Provider
- Start Date
- Unit Keywords
- Unit Status
- Click on the Search Scheduled UnitButton.
- This will show a list of units that meet the searched criteria
- To filter the list of units, in the search box above the list of units, start typing the unit name
- When you see the record for the unit you are looking for , click on the unit id code, highlighted in blue in the left column of that row.
- The Scheduled Unit has now been loaded.
- Scroll down and click on the Delete Scheduled Unit
button.
...
- Click on the Contacts tab in the side menu.
- Click on the Contact - Search option in the side menu.
- Enter details for one of the following search boxes: Family Name / Surname, Given name.
- Click on the Search Contact
button to show a list of contacts whose details match your search. - To filter the list, in the search box
above the list, start typing the contact's First Name / given name. - When you see the row containing the details for your contact, click on the Contact Role highlighted in blue on the left side of the row, to load the details for that contact.
- Check the assigned roles allocated to the contact contains the required role. If Unit Teacher doesn't appear, click on the Contact drop box, select the Unit Teacher role, then click on the Assign Role
Button. - Scroll down to the Add Contacts Role for Scheduled units section.
- Enter any combination of Unit Code, Unit Name, Unit Provider or Unit Keywords, Unit Status (Paradigm requires at least one search criteria)
- Click on the Search Unit Button
- This will return a list of units that meet the searched criteria
- To filter the list, in the search box above the list, start typing the unit name.
- Click on the Select Role drop box and select the required role (the Select tick box will automatically populate) Multiple units may be selected.
- Scroll to the bottom of the page and click on the Add Role to Scheduled units
button.
How to Search and add Unit of Competency to a Unit
- Click On the Units tab in the side menu.
- Click on the Unit Details option in the side menu
- Click on the Show Scheduled Units option in the side menu
- Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
- Click on the Search Scheduled Unit
button. - This will return a list of units that meet the searched criteria
- To filter the returned options start typing the name of the unit into this box The returned results will reduce to match the criteria.
- Click on the blue hyper link on the left side of the required record.
- The Scheduled Unit has now been loaded.
- Click on the Unit Competency edit option in the side menu
- Search for the Competency by Competency Id, Competency name or Field of Education code or any combination of the three. These can be sorted also by module / competency and ordered by Competency Id or Competency name.
- To filter the returned options start typing the name of the unit into this box The returned results will reduce to match the criteria.
- Click on the blue hyper link on the left side of the required record.
- Ensure that the data returned is correct then press the Save Unit
button.
Further
...
Reading
Adding Assessments to Scheduled Units
...