Assumptions

• The User has an understanding of the Australian Tertiary Education System /VET Sector

• The User has an understanding of the unit completion requirements for your institution.

Key Terms and Concepts

Student > Course Enrolment > Assessments Page Sections

a. STUDENT COURSE ACADEMIC PROGRESS FOR BITS Section

This section will provide you with an overall summary of the academic progress of the student. This contains all the credit points granted, earned, enrolled, the student’s GPA, weighted GPA, and the total credit points. This way, it would be easier for you to track as to how the student is progressing with his or her studies.

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B. UNIT ENROLLED BY STUDENT Section

This section contains all the units enrolled by a student with all the fine details of the start date, the current status of the enrolment, contact mode, class number, the number of assessment results and scheduled assessments, current-average-projected unit mark, projected unit grade, entered unit mark, and the entered unit grade. Each unit enrolment record has also an ACTIONS button to let you edit and upload assessments related to the unit.

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C. EDIT ASSESSMENTS RESULTS Section

This section is where you can edit the raw mark, awarded mark, awarded grade, and status – any changes you will make on this section will also give you an option to auto update the grade, and to increase the efficiency of the process, you can also just copy the raw mark to the awarded mark and auto update the grade . You also have the option to edit the fine details of the assessment (where you can see the original awarded mark or grade if there are any), and delete the assessment whenever it’s no longer applicable to the scheduled unit of the student.

D. The EDIT UNIT RESULTS Button

This button will let you view all the units associated with the scheduled assessments in all the courses (if the student happen to be enrolled in another course) the student has been enrolled to, and all other students who are enrolled to the same scheduled unit. You can update the grade description, enrolment status, and the Dest Enrolment Status, etc. You can even publish results from here. Refer to the screenshot below to see all the possible features you can do with the EDIT UNIT RESULTS button.

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1. How to edit the Assessments Results

1 Search for and load the student record.

2 Verify and confirm that the loaded course enrolment is the correct one.

3 Choose Student > Course Enrolment > Assessments menus on the side.

4 Identify the scheduled unit containing the assessment results that you want to edit.

5 Click the ACTIONS button on the right of that scheduled unit, and then click Edit Assessments.

6 Scroll down the page and go to the EDIT ASSESSMENTS RESULTS Form section. Identify the assessment(s) records that you want to edit. You can edit the Raw Mark, Awarded Mark, Awarded Grade, and the Status fields and then click the SAVE RESULT button. However, if you want to edit more details of the assessment result, continue to step 7.

Three Types of Save Button:

SAVE RESULT – this button will just save the marks you’ve entered or edited.

COPY RAW MARK TO AWARDED MARK AND AUTO UPDATE GRADE – this button will let you enter the marks once under the Raw Mark column, and it will automatically copy the information to the Awarded Mark, and at the same time update the grade.

SAVE RESULT/AUTO UPDATE GRADE – this button will let you save the marks you’ve entered or edited and at the same time update the grade.

7 Click the EDIT button on the right of the assessment record to be edited.

8 The EDIT button will open the scheduled assessments result details form with all the editable fields. (This will also show you the Original Awarded Mark and Grade if there were entered.)

Refer to the editable fields below that you can possibly edit. Edit the required information, and click the SAVE RESULT button to apply the changes.

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2. How to save Assessment Results and Auto Update Grade

1 Refer to the instructions above (1. How to edit the Assessments Results) on how you could get to the EDIT ASSESSMENTS RESULTS section of the page. You can verify and confirm the marks currently recorded in the system first before you proceed on saving and updating the grade.

2 After verifying the assessments results information, click the SAVE RESULT/AUTO UPDATE GRADE button.

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3. How to delete an Assessment Result

STEP 1 Remove all results associated with the record.

1 Search for and load the student record.

2 Verify and confirm that the loaded course enrolment is the correct one.

3 Choose Student > Course Enrolment > Assessments menus on the side.

4 Identify the scheduled unit containing the assessment results that need to be removed.

5 Click the ACTIONS button on the right of that scheduled unit, and then click Edit Assessments.

6 Scroll down the page and go to the EDIT ASSESSMENTS RESULTS Form section. Identify the assessment(s) records that need to be deleted.

7 Click the DELETE button on the right of the assessment record to be deleted.

STEP 2 Delete the scheduled assessment record.

1, 2 Choose Units > Search Scheduled Units menus on the side.

3 Search for and load the desired scheduled unit/s. Click the blue hyperlink of the Scheduled Unit No which the assessments to be deleted are associated to.

4 After selecting the scheduled unit, scroll down the page and go to the ASSESSMENTS Form section. Click the EDIT button associated with the scheduled assessments(s) that needs to be deleted.

5 An EDIT SCHEDULED ASSESSMENT DETAILS Form section will open. Click the DELETE ASSESSMENT button located below this form.