Overview

Objective

Upon completion of this KB the user will understand how to Search, Add new and Edit Unit Schedules

Assumptions

• User has knowledge on how to create a base unit
• An understanding of time periods / time period creation
• A base unit is required for a scheduled to be created in Paradigm
• User has administrator level access to create scheduled unit

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Unit start date: The date when the unit is scheduled to start.

Expected end date: The date when the scheduled unit should finish.

HEIMS census date: The last day a student can withdraw from the unit without incurring the full cost of the unit.

Status: Is the Scheduled unit ready to enrolments - Active / Cancelled / Archived. For a Schedule to be ready for use the status must be set to Active.

Although the above are the minimum required fields for a viable Scheduled unit other information can be added and is required for Government reporting requirements

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How many students are currently enrolled in this unit.

This is automatically updated by the system after each unit enrolment or unit deleted / removed

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The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date by no less than 20% of the way through the unit. E489 HEIMS required reporting field

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• Active
• Archived
• Cancelled
• Confirmed
• Unconfirmed.

Units are required to be active to be available on the course plan.

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Nominal hours are the Nationally agreed hours required to delivery this unit.

VET reporting required field

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The number of hours the institution / provider has scheduled to delivery this units / competency.

VET reporting required field

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Is this unit a part of the National VET in schools program.

VET reporting required field

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What mode of delivery is this unit being done in.

VET reporting required field

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Please note: Some of these fields are required for minimum system functionality. Others are required for Government reporting. 

Objective

This article will provide an understand of how to Search, Add and Edit Scheduled Units.

Assumptions

• You have knowledge about how to create a base unit
• You have an understanding of time periods / time period creation
• A base unit is required for a scheduled to be created in Paradigm and this base unit has already been created
• You have administrator level access to add and edit scheduled unit

Key terms and concepts

Flexible Learning

Flexible Learning describes the situation where the VET provider has a scheduled unit start date and end date that are different than the unit enrolment start and end date. You need to have the highest permission level to access this function.

The Unit Enrolment start and end dates should not be changed because this affects enrolment information that is vital to the business operations of the institution. When the scheduled unit start and end dates are not the same as the unit enrolment start and end dates, you can change the start and end dates for the scheduled units as follows:

1. Load the Student record
2. Click the Student option in the menu
3. Click on the Course Enrolment option
4. Click the Units option
5. Put a tick in the select box at the far right end of the row for the unit enrolment
6. Move down the page as necessary, to the bottom of the list of unit enrolments
7. In the dropdown that shows "Select Action to perform on Units", choose the option "Apply the following start and end date to each of the selected units"
8. Type in the start date and end date for the unit enrolment
9. Click the Image Added button
   
   

   Implications

Old Scheduled units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new Schedule or a Reschedule needs to be created each time the unit is run.

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1. Click On the Units tab in the side menu.
2. Click on the Search Scheduled Units option in the side menu
3. Enter at least one of the following options in to the relevant search box: 
   • Unit Code
   • Unit Name
   • Unit Provider
   • Start Date
   • Unit Keywords
   • Unit Status
4. Click on the Search Scheduled Unit Button.
5. This will show a list of units that meet the searched criteria
6. To filter the list of units, in the search box Image Modifiedabove the list of units, start typing the unit name
7. When you see the record for the unit you are looking for , click on the unit id code, highlighted in blue in the left column of that row.
8. The Scheduled Unit has now been loaded.

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1. Click On the Units tab in the side menu.
2. Click on the Search Scheduled Units option in the side menu
3. Enter at least one of the following options in to the relevant search box: 
   • Unit Code
   • Unit Name
   • Unit Provider
   • Start Date
   • Unit Keywords
   • Unit Status
4. Click on the Search Scheduled UnitButton.
5. This will show a list of units that meet the searched criteria
6. To filter the list of units, in the search box Image Modifiedabove the list of units, start typing the unit name
7. When you see the record for the unit you are looking for , click on the unit id code, highlighted in blue in the left column of that row.
8. The Scheduled Unit has now been loaded.
9. Update the Required information.
10. Click on the Save Scheduled Unit button

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1. Click On the Units tab in the side menu.
2. Click on the Search Scheduled Units option in the side menuEnter at least one of the following options in to the relevant search box: 
3. • Unit Code
   • Unit Name
   • Unit Provider
   • Start Date
   • Unit Keywords
   • Unit Status
4. Click on the Search Scheduled UnitButton.
5. This will show a list of units that meet the searched criteria
6. To filter the list of units, in the search box Image Modifiedabove the list of units, start typing the unit name
7. When you see the record for the unit you are looking for , click on the unit id code, highlighted in blue in the left column of that row.
8. The Scheduled Unit has now been loaded.
9. Scroll down and click on the Delete Scheduled Unit button.

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1. Click on the Contacts tab in the side menu.
2. Click on the Contact - Search option in the side menu.
3. Enter details for one of the following search boxes: Family Name / Surname, Given name.
4. Click on the Search Contact Image Modified button to show a list of contacts whose details match your search.
   
5. To filter the list, in the search box  above the list, start typing the contact's First Name / given name.
6. When you see the row containing the details for your contact, click on the Contact Role highlighted in blue on the left side of the row, to load the details for that contact.
7. Check the assigned roles allocated to the contact contains the required role. If Unit Teacher doesn't appear, click on the Contact drop box, select the Unit Teacher role, then click on the Assign Role Image ModifiedButton.
8. Scroll down to the Add Contacts Role for Scheduled units section.
9. Enter any combination of Unit Code, Unit Name, Unit Provider or Unit Keywords, Unit Status (Paradigm requires at least one search criteria)
10. Click on the Search Unit Button
11. This will return a list of units that meet the searched criteria
12. To filter the list, in the search box  above the list, start typing the unit name.
13. Click on the Select Role drop box and select the required role (the Select tick box will automatically populate) Multiple units may be selected.
14. Scroll to the bottom of the page and click on the Add Role to Scheduled units  Image Modified button.

How to Search and add Unit of Competency to a Unit

1. Click On the Units tab in the side menu.
2. Click on the Unit Details option in the side menu
3. Click on the Show Scheduled Units option in the side menu
4. Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
5. Click on the Search Scheduled Unit button.
6. This will return a list of units that meet the searched criteria
7. To filter the returned options start typing the name of the unit into this box  The returned results will reduce to match the criteria.
8. Click on the blue hyper link on the left side of the required record.
9. The Scheduled Unit has now been loaded.
10. Click on the Unit Competency edit option in the side menu
11. Search for the Competency by Competency Id, Competency name or Field of Education code or any combination of the three. These can be sorted also by module / competency and ordered by Competency Id or Competency name.
12. To filter the returned options start typing the name of the unit into this box  The returned results will reduce to match the criteria.
13. Click on the blue hyper link on the left side of the required record.
14. Ensure that the data returned is correct then press the Save Unit  button.

Further reading

Adding Assessments to Scheduled Units

Adding Sessions to Scheduled Units

Rescheduling Units

Base Unit Details