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Overview

By default, resources in RAPLA Rapla are categorised into three: Facility, Equipment, and Staff. These are highly customisable depending on you your business or institution's requirements. Adding resources is best done before you create sessions or events, as RAPLA Rapla has the capability to detect conflicts when it comes to managing your resources. This knowledge article will guide you on how you can add new resources in RAPLA Rapla by type: Facility, Equipment, and Staff.


NOTE

If you want to add or customised (more) the types of Resources (than what you have been provided as default), please feel free to raise a ticket or contact our Support Team. The following workflows assume that you have the default resources types as mentioned in the Overview section.

Workflow

Add a Facility

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Expand the Resources Configuration Folder on the Side Menus. Select the Facility type, right-click on it and select New > Facility.

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An Edit Resource window will pop - up for you to enter the details of the new facility. 

Resource type

By default it’s set as Facility so you can leave it

Campus

Only applicable if you have two or more campuses

Room Name

Refer to your standard naming convention for rooms in RAPLARapla

Room ID

Refer to your standard Room ID coding in RAPLA Rapla

facility type

It can be either of these types (highly customisable): tutorial room, lecture theatre, class room, computer lab, meeting room, auditorium, Zoom

capacity

Maximum capacity of the facility added

keywords

You can add keywords here (very useful when adding Filters)

Hold back conflicts: Yes No

If Yes RAPLA Rapla will disregard conflicts created against the facility

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Click the Save button after filling out the required information. The new facility you’ve added will now be shown under the Resources > Facility type folder.

NOTE

For adding equipment and staffs staff as resources, you basically follow the same instructions as above except for the fields or information that you need to enter. See below for the fields or information you need to enter for adding equipment and staff in RAPLARapla.

Add an Equipment

Select the Equipment type, right-click on it and select New > Equipment.

Resource type

By default it’s set as Equipment so you can leave it

Equipment ID

Refer to your standard Equipment ID coding in RAPLA Rapla

Equipment Type

It can be either be of these types (highly customisable): Computers, Display, Other

Equipment name

Refer to your standard naming convention for Equipment names in RAPLARapla

Campus

Only applicable if you have two or more campuses

Add Staff

Select the Staff type, right-click on it and select New > Staff.

Person type

By default it’s set as Staff

Last name

The Staff’s staff’s Last Name to be added

First name

The Staff’s staff’s First Name to be added

Email

Preferred Email Address

Paradigm ID

If also a Paradigm user, you can add the ID here (search in Paradigm).

Employee Type

It can either be either of these types (highly customisable): Permanent Staff, Casual/Sessional

Campus

Only applicable if you have two or more campuses