Overview
By default, resources in RAPLA Rapla are categorised into three: Facility, Equipment, and Staff. These are highly customisable depending on you your business or institution's requirements. Adding resources is best done before you create sessions or events, as RAPLA Rapla has the capability to detect conflicts when it comes to managing your resources. This knowledge article will guide you on how you can add new resources in RAPLA Rapla by type: Facility, Equipment, and Staff.
NOTE
If you want to add or customised (more) the types of Resources (than what you have been provided as default), please feel free to raise a ticket or contact our Support Team. The following workflows assume that you have the default resources types as mentioned in the Overview section.
Workflow
Add a Facility
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Resource type | By default it’s set as Facility so you can leave it |
Campus | Only applicable if you have two or more campuses |
Room Name | Refer to your standard naming convention for rooms in RAPLARapla |
Room ID | Refer to your standard Room ID coding in RAPLA Rapla |
facility type | It can be either of these types (highly customisable): tutorial room, lecture theatre, class room, computer lab, meeting room, auditorium, Zoom |
capacity | Maximum capacity of the facility added |
keywords | You can add keywords here (very useful when adding Filters) |
Hold back conflicts: Yes No | If Yes RAPLA Rapla will disregard conflicts created against the facility |
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NOTE
For adding equipment and staffs staff as resources, you basically follow the same instructions as above except for the fields or information that you need to enter. See below for the fields or information you need to enter for adding equipment and staff in RAPLARapla.
Add an Equipment
Select the Equipment type, right-click on it and select New > Equipment.
Resource type | By default it’s set as Equipment so you can leave it |
Equipment ID | Refer to your standard Equipment ID coding in RAPLA Rapla |
Equipment Type | It can be either be of these types (highly customisable): Computers, Display, Other |
Equipment name | Refer to your standard naming convention for Equipment names in RAPLARapla |
Campus | Only applicable if you have two or more campuses |
Add Staff
Select the Staff type, right-click on it and select New > Staff.
Person type | By default it’s set as Staff |
Last name | The Staff’s staff’s Last Name to be added |
First name | The Staff’s staff’s First Name to be added |
Preferred Email Address | |
Paradigm ID | If also a Paradigm user, you can add the ID here (search in Paradigm). |
Employee Type | It can either be either of these types (highly customisable): Permanent Staff, Casual/Sessional |
Campus | Only applicable if you have two or more campuses |
Introduction to RAPLARapla | 1. Install RAPLARapla | 2. Get Familiar with the RAPLA Rapla User Interface | 3. Create Users | 4. Add New Resources: Facility, Equipment, Staff | 5. Create Time Periods | 6. Create Sessions or Events | 7. Publish RAPLARapla | 8. Synchronise Sessions to Paradigm