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Objective
Upon completion of this KB article you will be able to Create/Add and Edit sessions and enrol Students into those sessions
Complexity: MEDIUM
Page Contents
Assumptions
You know how to create a base unit
You have an understanding of time periods / time period creation
A base unit record must have been saved before you can save the details that are required for a scheduled unit record to be created in Paradigm
You have administrator level access to create a scheduled unit
Key Terms and Concepts
Field Name | Brief Overview |
|---|
Session Id | Internal system allocated id code |
Unit Scheduled Id | This is a pre-populated internal id code from the system and relates to the Unit ID |
Session Type | Tutorial Chem lab Rehearsal
|
Session Class | The Session Class is used to limit what a user may select when enrolling into sessions. The restrictions work in two layers Selecting a Session Class will also select all other sessions that share the same Session Class value When a Session Group AND a Session Class are both set, then the user must select one and only one session, from each group
The use of Session Class simplifies the process of selecting a suitable, non-clashing set of sessions. It is especially useful when there is a need to define a pairing or set of sessions consisting of multiple Session Groups where you want to enforce predefined session enrolment combinations. We recommend starting the Session Class value with the digit 1 increment it by 1 for each new Session Class. |
Session Group | The Session Group is used when there are multiple Session Types associated with the same Scheduled Unit. Assigning a Session Group will visually group the sessions when viewed from within Paradigm. When used together with Session Class it is possible to prevent users from enrolling into more than one session from each defined Session Group. Examples of common session group types include lectures, tutorials and and workshops. We recommend starting the Session Group value with the digit 1 increment it by 1 for each new Session Group. |
Session Subject | The topic / materials to be covered in this session |
Location | Location where the session is to be held |
Building | The name of the building where the session is to be held |
Room | The room where the class is to be taught |
Teacher | Who will be teaching this class |
Start Day | What day of the week is the class being held - select from drop down box |
Start Date | Date of the first session |
Start Time | Start time for Session |
End Time | End Time for Session |
Notes |
|
Minimum Participants | Minimum number required to make this class / group viable, set by the Institution |
Maximum Participants | The maximum participants allowable for this class / group, set by the institution. This could be due room size, the type of class requires practicum / lab space / rehearsal space, number of seats etc |
Current Participants | How many people are currently enrolled into the this class / session / group |
Session Provider | Which institution / College will be running this session / class / group |
Rapla Event Id |
|
Rapla Appointment Id |
|
Schedule this session | How often to repeat this session automatically |
For | How many occurrences |
Implications
Workflow
1. How to Add Session(s) To a Scheduled Unit
If a Unit has already been scheduled, load the required Scheduled Unit and skip to step 10
Click on the Units tab in the side menu
Click on the Search option in the side menu
Search for the base unit by either Unit Code or Unit Name. Unit provider can be selected to reduce the list of options
Click on the Search Unit button
If more than one unit meets the search criteria a list of units will appear on the screen. Click on the blue hyperlink on the left hand side of the required unit
Once the required unit has been loaded click on the Scheduled Unit Details in the side menu
Click on the Add Scheduled in the side menu
Enter the required information in to the fields ensuring that the minimum required fields have been set (Start Date, End Date and HEIMS Census Date and Status set to Active). Additional information is recommended, however these mentioned fields are required to create a basic functioning Scheduled Unit record
Click on the Save Scheduled Unit button
Scroll down to the Sessions associated with this unit section and click the New Session button
Enter the type of session (without exceeding 11 characters)
[Optional] to enter this two fields Session Class and Session Group
Enter the session subject - ie. the topic to be covered in this session
Enter location, building and room information
Select the Teacher from the contact drop down box
Select the day of the week from the drop down box
Select the start date from the date picker
Enter the class commencement time
Enter the class conclusion time
Enter note. This can be a summary of what is to be covered in this particular session
Enter the minimum number of students required to proceed with this session
Enter the maximum number of students allowable in the session e.g. how many can the room hold allowing for fire evacuation guidelines, for how many does the lecture theatre hold
Select the session provider, important if there is more than one
Enter how often the session should reoccur (daily, weekly etc) and for how many times
Click on the Save Session button
2. How to Delete Sessions
Click On the Units tab in the side menu.
Click on the Search Scheduled Units option in the side menu
Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
Click on the Search Scheduled Unit Button
This will return a list of units that meet the searched criteria
To filter the returned options start typing the name of the unit into the search box. The list of returned results will reduce to match the criteria
Click on the blue hyper link on the left side of the required record
The Scheduled Unit has now been loaded
Scroll Down to the Sessions associated with this unit section
Click on the Deleted All Sessions button
3. How to enrol students into sessions (Add Units Via Scheduled Unit search)
Load the Student’s record
Click on the Course Enrolment option from the side menu.
Click on the Units option in the side menu.
Scroll to the bottom of the page
Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria) and click the restrict Course Plan option if required.
Click on the Search Scheduled Units button
Click on either the Add Unit icon or the tick boxes next to all of the required units (or click on the pencil icon if one one units is required)
Click on the Enrol into Selected Scheduled Units button
Once the Student has been enrolled into the unit click on the Action button next to the unit to add session for. The Action menu will open
Click on the Session Enrolment option in the Action menu
Scroll down to the Class times section
Click on the tick boxes of the sessions to be added. Or un-select the sessions not required.
Click on the Enrol in session button
Further Reading
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