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Objective

Upon completion of this KB article you will be able to Create/Add and Edit sessions and enrol Students into those sessions

Complexity: MEDIUM

Page Contents

Assumptions

  • You know how to create a base unit

  • You have an understanding of time periods / time period creation

  • A base unit record must have been saved before you can save the details that are required for a scheduled unit record to be created in Paradigm

  • You have administrator level access to create a scheduled unit

Key Terms and Concepts

Field Name

Brief Overview

Session Id

Internal system allocated id code

Unit Scheduled Id

This is a pre-populated internal id code from the system and relates to the Unit ID

Session Type

  • Tutorial

  • Chem lab

  • Rehearsal

Session Class

Be Advised

It is recommended to consult with a member of the Silverband support team prior to using the Session Class field

Warning

Paradigm makes an important assumption that ALL sessions where the Session Class is not set are compulsory enrolments.

The Session Class is used to limit what a user may select when enrolling into sessions. The restrictions work in two layers

  1. Selecting a Session Class will also select all other sessions that share the same Session Class value

  2. When a Session Group AND a Session Class are both set, then the user must select one and only one session, from each group

The use of Session Class simplifies the process of selecting a suitable, non-clashing set of sessions. It is especially useful when there is a need to define a pairing or set of sessions consisting of multiple Session Groups where you want to enforce predefined session enrolment combinations.

We recommend starting the Session Class value with the digit 1 increment it by 1 for each new Session Class.

Session Group

Be Advised

It is recommended to consult with a member of the Silverband support team prior to using the Session Class field

Note

When the Session Class is set but the Session Group is blank, then the Paradigm will assume there is an implicit Session Group value of 1.

The Session Group is used when there are multiple Session Types associated with the same Scheduled Unit. Assigning a Session Group will visually group the sessions when viewed from within Paradigm. When used together with Session Class it is possible to prevent users from enrolling into more than one session from each defined Session Group. Examples of common session group types include lectures, tutorials and and workshops.

We recommend starting the Session Group value with the digit 1 increment it by 1 for each new Session Group.

Session Subject

The topic / materials to be covered in this session

Location

Location where the session is to be held

Building

The name of the building where the session is to be held

Room

The room where the class is to be taught

Teacher

Who will be teaching this class

Start Day

What day of the week is the class being held - select from drop down box

Start Date

Date of the first session

Start Time

Start time for Session

End Time

End Time for Session

Notes


Minimum Participants

Minimum number required to make this class  / group viable, set by the Institution

Maximum Participants

The maximum participants allowable for this class / group, set by the institution. This could be due room size, the type of class requires practicum / lab space / rehearsal space, number of seats etc

Current Participants

How many people are currently enrolled into the this class / session / group

Session Provider

Which institution  / College will be running this session / class / group

Rapla Event Id


Rapla Appointment Id


Schedule this session

How often to repeat this session automatically

  • Daily - Do not include weekends

  • Daily  - include Weekends

  • Weekly

  • Fortnightly

  • Monthly

For

How many occurrences

Implications

Workflow

 1. How to Add Session(s) To a Scheduled Unit

If a Unit has already been scheduled, load the required Scheduled Unit and skip to step 10

  1. Click on the Units tab in the side menu

  2. Click on the Search option in the side menu

  3. Search for the base unit by either Unit Code or Unit Name. Unit provider can be selected to reduce the list of options

  4. Click on the Search Unit button

  5. If more than one unit meets the search criteria a list of units will appear on the screen.  Click on the blue hyperlink on the left hand side of the required unit

  6. Once the required unit has been loaded click on the Scheduled Unit Details in the side menu

  7. Click on the Add Scheduled in the side menu

  8. Enter the required information in to the fields ensuring that the minimum required fields have been set (Start Date, End Date and HEIMS Census Date and Status set to Active). Additional information is recommended, however these mentioned fields are required to create a basic functioning Scheduled Unit record

  9. Click on the Save Scheduled Unit button

  10. Scroll down to the Sessions associated with this unit section and click the New Session button

  11. Enter the type of session (without exceeding 11 characters)

  12. [Optional] to enter this two fields Session Class and Session Group

  13. Enter the session subject - ie. the topic to be covered in this session

  14. Enter location, building and room information

  15. Select the Teacher from the contact drop down box

  16. Select the day of the week from the drop down box

  17. Select the start date from the date picker

  18. Enter the class commencement time

  19. Enter the class conclusion time

  20. Enter note. This can be a summary of what is to be covered in this particular session

  21. Enter the minimum number of students required to proceed with this session

  22. Enter the maximum number of students allowable in the session e.g. how many can the room hold allowing for fire evacuation guidelines, for how many does the lecture theatre hold

  23. Select the session provider, important if there is more than one

  24. Enter how often the session should reoccur (daily, weekly etc) and for how many times

  25. Click on the Save Session button

 2. How to Delete Sessions

  1. Click On the Units tab in the side menu.

  2. Click on the Search Scheduled Units option in the side menu

  3. Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)

  4. Click on the Search Scheduled Unit Button

  5. This will return a list of units that meet the searched criteria

  6. To filter the returned options start typing the name of the unit into the search box. The list of returned results will reduce to match the criteria

  7. Click on the blue hyper link on the left side of the required record

  8. The Scheduled Unit has now been loaded

  9. Scroll Down to the Sessions associated with this unit section

  10. Click on the Deleted All Sessions button

Further Reading

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