Overview

Configuring your Scheduled Program to have interviews/auditions as an entry requirement is an optional workflow of your Online Applicant Portal. Note that currently, Paradigm (Online Applicant Portal) is configured that all interview/audition sessions must be billable with, and requires online payment.

However, a recent update has been made which gives you the ability to bypass the credit card payment section of the application process, and take the applicant straight to the session selection screen, you can do so by referring to the workflow below, else, contact our Support Team for more details.

Workflow

STEP 1 Add a Scheduled Unit to Hold the Interview Sessions and Fees in Paradigm

1. Create a Base and then a Scheduled Unit with the Course Name designed as Scheduled Unit in Paradigm to hold the interview/audition sessions/schedules. see Add Base Unit >> Add Scheduled Unit

In the sample screenshot below, note the unit code and scheduled unit name, provided that this scheduled unit is designed to hold the interview sessions and fees for the Course / Program named BITS (Bachelor of Information Technology).

2. Add the interview/audition sessions/schedules in Paradigm by referring to the instructions on this article: How to Add a Session(s) to a Scheduled Unit. If you prefer to do your sessions/schedules via Rapla, refer to our Rapla Knowledge Base documentation.

In the sample screenshot below, there are two interview sessions added for the Course / Program

3. Add a scheduled unit fee of the set interview / audition session (as currently, Paradigm is configured that all interview/audition sessions must be billable with and requires an online payment), see Adding Fees to Scheduled Units.

In the screenshot below, the application fee is set to $70.00, set/edit this fee to $0.00 to bypass the payment section and take the applicant instead straight to the interview sessions section

STEP 2 Add the Scheduled Unit to the Course Plan with an Application Unit Constraint

1. Refer to this knowledge article for a comprehensive discussion on how to come up with a Course Outline in Paradigm: Manage Course Outlines

2. With the scheduled unit and interview/audition sessions, and fee set, you can now add it as one of the constraints in your Course Outline, refer to the Adding Core and Elective Units workflow.

3. On the Adding Core and Elective Unit Workflow, proceed to STEP 2 part of the instructions, follow the rest of the steps, except when you get to step 6, select Application Unit as the Constraint Type instead.

4. After saving, the scheduled unit that you just added with the interview/audition sessions – should appear in your Course Outline table with an Application Unit constraint type, see sample screenshot below.

In the screenshot below, the scheduled unit which holds the interview sessions and application fee is now added to the Course Outline of the Course / Program called BITS. Take note of the Constraint Type: Application Unit

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