Objective
The purpose of introducing this page is to help you to validate HEIMS Reporting related errors with ease. In addition, this page has the very similar layout compared with the content on the new Student TCSI Edit page that we are about to release for the TCSI project.
This is a centralised page that combines the HEIMS reportable fields from both Student Edit Details page and Edit Course Enrolment details page.
We also call this is a ‘Pre-TCSI’ page. Once TCSI has gone from PRODA read-only mode to PRODA write mode, this page will no longer be valid/active/useful.
Complexity: HIGH
Page Contents
Assumptions
Be advised
The pages, fields and buttons that you can see, and the items you can edit, are based on:
how the Paradigm system is configured for your institution, and
the options that are made available by your institution, and
the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.
For more information please contact your "nominated contact person" or other Paradigm expert.
The student record has already been created.
You always have to load a student record prior to coming to this screen
You have an access level that allows you to create or edit student records.
You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used
You have an understanding of the different security levels of access provided to users of Paradigm.
Key terms and concepts
Note
To be able to view some sections as listed below, it is based on the assumption that you have already loaded a student.
No. | Section Name | Overview |
|---|---|---|
1 | COURSE ENROLMENT LIST | A section that lists all course enrolment(s) is/are enrolled by a student. Click on the pencil icon against that course enrolment to edit. |
2 | STUDENT DETAILS | Note some fields are read-only. Refer to the below workflow for more details |
3 | COURSE ENROLMENT DETAILS |
Workflow
Section 1: Course Enrolment list
Section 2: Student Details
Note: We draw some of the student information from edit Student details page, Some fields are read-only
ELEMENT | FIELD NAME | READ-ONLY/ENABLE EDITING | WHERE TO MAKE CHANGES |
|---|---|---|---|
E313 | Student No | Read-only | Student > Student Details > Edit Details |
E403 | Given Names | Read-only | Student > Student Details > Edit Details |
E402 | Family Name | Read-only | Student > Student Details > Edit Details |
E315 | Gender | Read-only | Student > Student Details > Edit Details |
E488 | CHESSN No | Read-only | Student > Student Details > Edit Details |
E416 | Tax file Number | Read-only | Student > Student Details > Edit Details |
E314 | DOB | Read-only | Student > Student Details > Edit Details |
- | Overseas Student | Enable editing | Student > Student Details > Edit Details (International Students Only) |
E319 | In what country is your SEMESTER residence | Enable editing | Student > Edit Student Details > Edit HEIMS Details |
If Australia then HEIMS E319 Postcode | Enable editing | Student > Edit Student Details > Edit HEIMS Details | |
Copy E319 Value from Address | Enable editing (TICK) | Depends on your institution, whether you are editing student’s address from
| |
E320 | In what country is your PERMANENT home residence | Enable editing | Student > Edit Student Details > Edit HEIMS Details |
If Australia then HEIMS E320 Postcode | Enable editing | Student > Edit Student Details > Edit HEIMS Details | |
Copy E320 Value from Address | Enable editing (TICK) | Depends on your institution, whether you are editing student’s address from
| |
E346 | Country Of Birth | Enable editing | Student > Edit Student Details > Edit HEIMS Details |
- | Citizenship | Read-only | Student > Student Details > Edit Personal Details |
E316 | Are you of Australian Aboriginal or Torres Strait Islander descent | Enable editing | Student > Edit Student Details > Edit HEIMS Details |
E386 | Do you have any disability, impairment or long-term medical condition | Enable editing | Student > Edit Student Details > Edit HEIMS Details |
Section 3: Course Enrolment Details
ELEMENT | FIELD NAME | READ-ONLY/ENABLE EDITING | WHERE TO MAKE CHANGES |
|---|---|---|---|
Course | Read-only | ? | |
E534 | Start Date | Read-only | Student > Course Enrolment > Course Details |
- | Expected End Date | Read-only | Student > Course Enrolment > Course Details |
- | Enrolment Status | Read-only | Student > Course Enrolment > Course Details |
Agent | Read-only | ? | |
Funding Type | Read-only | Student > Course Enrolment > Course Details | |
E358 | HEIMS Resident Indicator | Enable editing (Allow to Copy value from Course enrolment page) | Student > Course Enrolment > Course > HEIMS INFORMATION |
E329 | HEIMS Mode of Attendance | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION |
E327 | Student Admission | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION |
E493 | Highest Level of Education prior to enrolment | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION |
E572 | Year Left School | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION |
E369 | Tertiary Entrance Score | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION |
Post Code of Home Address for Last year of Secondary school | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION |
Further Reading
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Advisor Reports (Paradigm Knowledge Base)
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Bulk Generate Invoice (Paradigm Knowledge Base)
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