Overview

After creating your Paradigm Sessions for a specific time period, you can now synchronise your data to Paradigm. The workflow on this article assumes that your sessions data in Rapla meet the requirements for the data migration to run without errors to Paradigm. This knowledge article will guide you on how to setup the integration between Rapla and Paradigm.

BE ADVISED

It is very important to that you have reviewed the correctness of your data entry in Rapla before you will proceed to following the Workflow below. Some of the required and critical fields with sample data are listed on the table below for review. All these fields are also mentioned in the Create Sessions or Events page.

Required fields for Review

NOTE: The first image below represents the fields you enter when creating Paradigm Sessions in Rapla with the equivalent field names in Paradigm. The table below the image shows you the fields in Rapla which should match to the fields in the Scheduled Units coded in Paradigm for the sync to be successful, see Search, Add and Edit Scheduled Units knowledge article on how to search and add scheduled units in Paradigm.

Rapla Field Names	Paradigm Scheduled Unit Field Names	Brief Overview	Sample Data
Unit Code	Unit Code (s)	Your allocated unique Unit Code to identify a unit of study (Scheduled Unit). MUST be the same coding in Paradigm.	FIT9130
Unit Name	Scheduled Unit Name	Institution allocated unique unit names to identify units of study This field should not necessarily be the same as the unit name you’ve coded in Paradigm. You can customise the unit name in Rapla if need be to help in your data entry. e.g. ‘Entertainment Since 1945’ in Paradigm and ‘Entertainment Since 1945 Group 1’ in Rapla to emphasise grouping.	Systems Analysis and Design
Campus	Home Institution	Your Business or Institution’s Name or a specific location of one of your branches if you have multiple campuses. This field will only be a red flag if you have multiple campuses. Should match the Provider record in Paradigm where the scheduled unit/s to be imported are/is under.	Melbourne or SBUNI
Session Type		Lecture/Tutorial/Workshop	Lecture
Delivery Mode	mode Of Delivery	On Campus/Online/Other Make sure that there is a matching recorded scheduled unit in Paradigm with the same delivery mode as set in Rapla. If a unit has one or more delivery modes, create a new scheduled unit for each delivery mode in Paradigm before you attempt to synchronise.	On campus
Department		Faculty/Department Name	Faculty of Information Technology
Appointment details	Should be within the Scheduled Unit’s Start Date and End Date fields	01 Jun 2019 repeating frequency, any exceptions Make sure that the dates here are WITHIN or THE SAME as the dates recorded in Paradigm for your semester (Time Period) start and end dates.	03 Jun 2019 9 - 11am, repeat every Monday
Resource allocations		Teaching staff, facility and equipment resources	Teaching Staff Name, at Lecture Room A201

Workflow

How to synchronise Rapla Sessions to Paradigm

NOTE: The instructions below assume that you have the FULL ADMIN account access level in Paradigm to manage the data synchronisation from Rapla to Paradigm.

1, 2 Log into your Paradigm account. Choose System > Rapla Session Import menus on the side.

This would show you a screen as below:

3 Enter the Semester Start and End Date of the sessions that you want to import.

These dates are equivalent to the Time Period (Academic Term) record you created both in Paradigm and Rapla, see Edit Time Period in Paradigm and Create Time Periods in Rapla for more details on how to add time periods on both systems.
When it comes to the Paradigm Sessions data entry in Rapla, as mentioned above, in the Appointment details section – all Paradigm Sessions created should be within the Scheduled Unit’s Start Date and End Date fields which are also the same or within also the Time Period (Academic Term) where the scheduled units are created.

NOTE: You can also manually enter the Semester Start and End Dates by editing the date fields directly instead of choosing a particular semester dates from the dropdown.

Rapla (Periods > Edit/Add)	Paradigm (System > Edit Time Period)

4 Enter a Session Unit Code (optional) if you only want a specific or ONE unit code to be imported. Leave this field blank if you want ALL the Paradigm Sessions created within the dates of your specified semester start and end dates from step 3 (imported or synced to Paradigm).

As mentioned above, if you will specify a Unit Code on this field, you have to make sure that it matches 100% to the scheduled unit record in Paradigm, read above section for more details.

Rapla (Create Sessions or Events)	Paradigm (Search Add Scheduled Units)

5 Select a Scheduled Unit Provider that you want to import across from Rapla.

As mentioned above, the Campus field in Rapla should be the same as the Home Institution field in the scheduled units in Paradigm, read above section for more details.

Rapla (Create Sessions or Events)	Paradigm (Search Add Scheduled Units)

6 Click the UPDATE SESSIONS button.

INFO: You can check in Paradigm if the import was indeed successful by searching for the Scheduled Units and go to the Sessions section.

_{Introduction to Rapla}_|_{1. Install Rapla}_|_{2. Get Familiar with the Rapla User Interface}_|_{3. Create Users}_|_{4. Add Resources: Facility, Equipment, Staff}_|_{5. Create Time Periods}_|_{6. Create Sessions or Events}_|_{7. Publish Rapla}_|_{8. Synchronise Sessions to Paradigm}