Overview
After you created sessions for a specific time period in Rapla, it is ready to synchronise these sessions to Paradigm. The workflow on this article assumes that your data (sessions) in Rapla meets the requirements for the data migration to run without causing errors in Paradigm. This knowledge article will guide you on how to set up the integration between Rapla and Paradigm.
BE ADVISED
You must review the data entry in Rapla before you proceed to the Workflow below. Some of the required and critical fields with data are listed on the table below for review. All these fields are also mentioned in the Create Sessions or Events page.
WARNING
When it comes to making some changes on the sessions in Rapla and resyncing the changes to Paradigm, you have to make sure that there are no enrolments made to the sessions before you can make the changes and do the resync. If ever you already have enrolments on the sessions that you want to make the changes to, we would recommend the following:
Delete all Session Enrolments and Attendance Records
Make the changes in Rapla >> sync the changes to Paradigm
Re-enrol the students to the session with their updated attendance records
If you are using the Session Group/Class, we would not advise you to make some changes to the sessions and do the resync, especially if there are already enrolments involved – as that would complicate things further. Please contact our Support Team if you have questions on resyncing.
Required fields for Review
NOTE:
The first image below represents the fields you enter when creating Paradigm Sessions in Rapla with the equivalent field names in Paradigm. The table below the image shows you the fields in Rapla which should match to the fields in the Scheduled Units coded in Paradigm for the sync to be successful, see Search, Add and Edit Scheduled Units knowledge article on how to search and add scheduled units in Paradigm.
Rapla Field Names | Paradigm Scheduled Unit Field Names | Brief Overview | Sample Data |
|---|---|---|---|
Unit Code | Unit Code (s) | Your allocated unique Unit Code to identify a unit of study (Scheduled Unit). MUST be the same coding in Paradigm.  | FIT9130 |
Unit Name | Scheduled Unit Name | Institution allocated unique unit names to identify units of study This field should not necessarily be the same as the unit name you’ve coded in Paradigm. You can customise the unit name in Rapla if need be to help in your data entry. e.g. ‘Entertainment Since 1945’ in Paradigm and ‘Entertainment Since 1945 Group 1’ in Rapla to emphasise grouping. | Systems Analysis and Design |
Campus | Home Institution | Your Business or Institution’s Name or a specific location of one of your branches if you have multiple campuses. This field will only be a red flag Should match the Provider record in Paradigm where the scheduled unit/s to be imported are/is under. | Melbourne or SBUNI |
Session Type | Lecture/Tutorial/Workshop | Lecture | |
Delivery Mode | mode Of Delivery | On Campus/Online/Other
| On campus |
Department | Faculty/Department Name | Faculty of Information Technology | |
Should be within the Scheduled Unit’s Start Date and End Date fields | repeating frequency, any exceptions Make sure that the dates here are WITHIN or THE SAME as the dates recorded in Paradigm for your semester (Time Period) start and end dates. | 9 - 11am, repeat every Monday | |
Teaching staff, facility and equipment resources | Teaching Staff Name, at Lecture Room A201 |
if you have multiple campuses. Workflow
How to synchronise Rapla Sessions to Paradigm
NOTE:
The instructions below assume that you have the FULL ADMIN account access level in Paradigm to manage the data synchronisation from Rapla to Paradigm.
1, 2 Log into your Paradigm account. Choose System > Rapla Session Import menus on the side.
This would show you a screen as below:
3 Enter the Semester Start and End Date of the sessions that you want to import.
These dates are equivalent to the Time Period (Academic Term) record you created both in Paradigm and Rapla, see Edit Time Period in Paradigm and Create Time Periods in Rapla for more details on how to add time periods on both systems.
When it comes to the Paradigm Sessions data entry in Rapla, as mentioned above, in the Appointment details section – all Paradigm Sessions created should be within the Scheduled Unit’s Start Date and End Date fields which are also the same or within also the Time Period (Academic Term) where the scheduled units are created.
NOTE: You can also manually enter the Semester Start and End Dates by editing the date fields directly instead of choosing a particular semester dates from the dropdown.
Rapla (Periods > Edit/Add) | Paradigm (System > Edit Time Period) |
|---|---|
 |  |
4 Enter a Session Unit Code (optional) if you only want a specific or ONE unit code to be imported. Leave this field blank if you want ALL the Paradigm Sessions created within the dates of your specified semester start and end dates from step 3 (imported or synced to Paradigm).
As mentioned above, if you will specify a Unit Code on this field, you have to make sure that it matches 100% to the scheduled unit record in Paradigm, read above section for more details.
Rapla (Create Sessions or Events) | Paradigm (Search Add Scheduled Units) |
|---|---|
 |  |
5 Select a Scheduled Unit Provider that you want to import across from Rapla.
As mentioned above, the Campus field in Rapla should be the same as the Home Institution field in the scheduled units in Paradigm, read above section for more details.
Rapla (Create Sessions or Events) | Paradigm (Search Add Scheduled Units) |
|---|---|
 |  |
6 Click the UPDATE SESSIONS button.
INFO: You can check in Paradigm if the import was indeed successful by searching for the Scheduled Units and go to the Sessions section.
Introduction to Rapla | 1. Install Rapla | 2. Get Familiar with the Rapla User Interface | 3. Create Users | 4. Add Resources: Facility, Equipment, Staff | 5. Create Time Periods | 6. Create Sessions or Events | 7. Publish Rapla | 8. Synchronise Sessions to Paradigm