HEIMS

Higher Education Information Management System

HEIMS Question

Pre-determined questions that are required for Government reporting. These questions have pre-determined answers that comply with formatting requirements.

Element Numbers

Each question has an Element number attached to it to ensure the correct question is asked in the correct format. These can be referenced on the HEIMS website.

Government reporting

Submission of student data to the Government via HEPCAT / TCSI. This data for students can be personal data, enrolment data, completion data, etc.

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 HEIMS QUESTION DETAILS Form Fields

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 What you can edit

The only fields you are able to edit are Custom Description, Visible, and Order

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Search a HEIMS Question/Code

1, 2, 3 Choose the System menu > Search HEIMS Question> Click the SEARCH QUESTION button.

4 A list of all the questions/code options that you’ve specified will appear below, you can still narrow down your search by typing more filter keywords in the Filter Box or to any of the Question Id, Question Name, or Question Type fields above.

5 Once you’ve found the question that you’re looking for, open the question details by clicking the Question Id [in blue hyperlink] under the first column.

6 An EDIT QUESTION DETAILS Form will then appear below, showing all the details of that question type that you’ve searched.

7 If a question that you are trying to search has options on it, an OPTIONS ASSOCIATED WITH QUESTION Form will also appear below. These options will include both current and archived (retired) responses to this question.

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Edit a HEIMS Question/Code Pre-Defined Value

1 Follow the same instructions as above on how to “A. Search HEIMS Question”, to search for the question that you want to edit.

2 Once you’ve found the question, click on the blue hyperlink, and the EDIT QUESTION DETAILS Form will then appear below.

3 Enter the pre-defined value of the question. [Default answer to a question or a field.]

4 Click the SAVE QUESTION button to save the pre-defined value.

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Edit a HEIMS Question/Code Options Headers Code Options Headers

To edit the header, click the EDIT button (pencil icon) on the right, and an EDIT QUESTION OPTION DETAILS section will appear.

What you can edit:

1. Custom Description – Enter your own naming convention here if you want to change the default

2. Visible – Set this field to Hidden if you want to remove the heading from the drop-down

3. Order – Change the order number to whichever order you want the header to appear in the drop-down

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Edit a HEIMS Question/Code Option

1 Follow the same instructions as above on how to “A. Search HEIMS Question”, to search for the question option/code that you want to edit.

2 Once you’ve found your question/code and all the options associated with it, click the 📝 EDIT button on the right of the question option, to edit.

3 After clicking the 📝 EDIT button, an EDIT QUESTION OPTION DETAILS Form will appear below. Refer to the guide below in editing the form:

A Custom Description – This will appear rather than the defined HEIMS text if you’ll edit this field. When editing this to override the existing HEIMS description, you must ensure the answer does not lose its meaning for the code.

B Visible – This determines if the option will appear in the list for the HEIMS question.

C Order – This controls the order in which the options will appear in the select box.

4 Click the SAVE QUESTION button, to apply changes.

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