Objective

This article provides the details of the NAT00080 - Client file structure, understand it will help you to validate errors. It also includes the workflow of how to generate a NAT00080 file from Paradigm.

Complexity: MEDIUM to HIGH

Page Contents

Assumptions

The User understands AVETMISS national reporting, state reporting if applicable
The User has access to AVETMISS Validation software (AVS)
The User has an understanding of txt file formats
The User has downloaded and read the latest version of VET Provider Collection specifications
The user has an understanding of the Australian Vocational Education System.

Key terms and concepts

The Client (NAT00080) file contains a record for each client who has participated in VET activity
during the collection period or whose completion of a program of study is reported during the
collection period.
A client is an individual who is engaged in or has completed a program of study.

In the context of Paradigm SMS, client usually refers to a student.

Client File Structure

Silverband generated ID	AVETMISS Field Name	Paradigm Entities	Paradigm Internal Field Names	Default Paradigm field labels	Paradigm Menu Location	Field Type	Default Paradigm Value	Width	Derived Field
AVET008	Client Identifier	Student	Student No.	studentNumber	Student > Student Details > Edit details	TEXT		10	N/A
AVET039	Name for encryption	Student	Given Name, Middle Name (if applicable) Family Name	firstName, middleName, and lastName	Student > Student Details > Edit details	TEXT		60	N/A
AVET029	Highest school level completed identifier	Student	High School Level Completed	avet029	Student > Student Details > Edit details > VET students only	SELECT	@@ - Not stated	2	N/A
AVET059	Gender	Student	Gender	gender	Student > Student Details > Edit details	SELECT	@ - Not stated	1	N/A
AVET017	Date of birth	Student	DOB	birthDate	Student > Student Details > Edit details	DATE	@@@@@@@@	8	N/A
AVET045	Postcode	Student	Post Code	postalCode	Student > Student Details > Edit Contact Info	POSTCODE	@@@@	4	N/A
AVET031	Indigenous status identifier	Student	Indigenous Status Identifier	avet031	Student > Student Details > Edit details > VET students only	SELECT	@ - Not stated	1	N/A
AVET034	Language identifier	Student	Main Language Other Than English Spoken At Home Identifier	avet034	Student > Student Details > Edit details > VET students only	SELECT	@@@@ - Not stated	4	N/A
AVET033	Labour force status identifier	Student	Labour Force Status Identifier	avet033	Student > Student Details > Edit details > VET students only	SELECT	@@ - Not stated	2	N/A
AVET015	Country identifier	Student	In which Country are you Born	avet015	Student > Student Details > Edit details > VET students only	SELECT	@@@@ - Not stated	4	N/A
AVET019	Disability flag	Student	Disability Type Identifier	avet020	Student > Student Details > Edit details > VET students only	SELECT	@ - Not stated	1	N/A
AVET047	Prior educational achievement flag	Student	Prior Educational Achievement Flag	avet047	Student > Student Details > Edit details > VET students only	SELECT	@ - Not stated	1	N/A
AVET006	At school flag	Student	At School Flag	avet006	Student > Student Details > Edit details > VET students only	SELECT	@ - Not stated	1	N/A
AVET002	Address – suburb, locality or town	Student	City	city	Student > Student Details > Edit Contact Info	TEXT		50	N/A
AVET095	Unique student identifier	Student	USI Student Number	usiStudentNumber	Student > Student Details > Edit details	TEXT		10	N/A
AVET061	State identifier	Student	State	stateProvinceGeoId	Student > Student Details > Edit Contact Info	TEXT		2	N/A
AVET096	Address building/property name	Student	Property Name	propertyName	Student > Student Details > Edit Contact Info	TEXT		50	N/A
AVET097	Address flat/unit details	Student	Flat/Unit No.	streetSubaddress	Student > Student Details > Edit Contact Info	TEXT		30	N/A
AVET098	Address street number	Student	Street Number	streetNumber	Student > Student Details > Edit Contact Info	TEXT		15	N/A
AVET099	Address street name	Student	Street Name	streetName	Student > Student Details > Edit Contact Info	TEXT		70	N/A
AVET119	Survey contact status	Student	Survey Contact Status	avet119	Student > Student Details > Edit details > VET students only	SELECT		1	N/A

Workflow

1. How to run NAT00080 Client file

Click on the Report tab on the side menu
Click on AVETMISS option on the side menu
Find AVETMISS Client file (NAT00080), click on Get Report blue button
Refer to the following parameters of generating a report

*Institution: do not select, leave it blank

*AVETMISS Report template: choose 2018 NAT00080 Client (Note: Government has no major updates to the AVETMISS reporting guidelines since 2018)

Scheduled Unit Start Date: From and to period, select the reporting year, for example, 01/01/2019 to 31/12/2019

Unit enrolment Status: The system has picked a few by default

program_enrolment_avet028: leave it blank if you are reporting national training, do not select

Report Mode: choose Ultra fast mode when the option is available. Alternatively, choose #2. On screen fast mode

5. Click on Produce Report button

6. In the new page, right click on the blue hyperlink 'Here is the file' and choose save the link as..

7. Save the file on you preferred location

8. Open the file and double check the file content.

*Note: Refer to the report details and the above file structure you will find out where to fill out the missing information.

Related Pages

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NAT00080 - Client file