Add New

Click the Add New option on the side menu to add details for a new student.

Student Audit Timeline

Click the Student Audit Timeline option to show a detailed log and timeline of all updates, changes and additions to the student record. The records can be filtered by student, unit enrolment and course enrolment records.

Student Timeline

Click the Student Timeline option to show a list of all changes and additions to the student record, including attachments, and a Go To Item button that opens the Paradigm page where the change was made. The list of entries can be filtered by:

• Visit,

• Unit Enrolment,

• Last Verified Address,

• User Login History, and

• File Attachment.

Edit Details

Click the Edit Details option to edit details in the following subsections:

• Student Details,

• Personal Details,

• International Details,

• HEIMS Details,

• CHESSN Details,

• AVETMISS Details and

• Files.

Edit Contact Info

When a student record has been loaded, click on the Edit Contact Info option in the side menu to show the contact details for this student. The top section called Student Contact Details List will show all currently saved contact information for this student, and action buttons for you to add different types of contact address details. The bottom section of the page called Edit Student Contact Details is where you can add new details, or edit the details for the rows of information shown in the top section.

Login

Click on the Login option of the side menu. This section is where student system access can be created, updated and suspended. Depending on your Paradigm access level, you can:

• assign access levels,

• change the password,

• create a new user login, and

• enable or disable a student's ability to login

Bulk Edit

The Bulk edit page will allow for multiple student records to be updated at the the same time. A list of students must be loaded prior to choosing this option

USI Edit

The Unique Student Identifier is a Government requirement for VET level students. The student's details are added here to request a USI from the Government portal, and once received, add the USI to the student's record.

Search Course

Shows a list of all students enrolled in a specific, user-defined course, filtered by one or more of the following:

• enrolment status,

• home institution,

• start date,

• contact mode,

• funding type, and

• contact hours.

Click the "Search Course Enrolments" button, to open the "Course Enrolment" tab.

Search

Shows a list of all students, filtered by one or more of the following:

• student number,

• given name,

• preferred name,

• family name,

• home institution,

• previous last name, and

• person status.

Click the "Search Student" button to show a list of all students whose details match the filters you have chosen.

Summary

Shows an overview of the details for one student, including a student image, the enrolled courses, and the ten most recent unit enrolments.

Student Details

All details specific to a student, can be added or edited in this section.

Course Enrolment

Add or edit any of the details about a course that a student is enrolled in, including the unit enrolments for that course.

Bulk Course Edit

The details for many students can be edited at once. Extreme care must be taken when using this feature.

Communication Event

The Communication Event section enables sending and tracking of emails to and from students, including optional attachments. Examples include Commonwealth Assistance Notices, invoices, and end of semester results. The communication status shows when the student has received or open the email. Email templates for this section are set up in the Providers tab.

Files

Attach any file to a student's record. The electronic student record replaces paper based student files, and prevents lost and misplaced student records. Use the Files option when you need to save more than a simple note to a student record, by using the Notes option.

Notes

Add notes to a student record. This is an alternative to creating a file and attaching that file to the student record by using the Files option.

Bulk Invoice

This section is a smaller version of the Communication Event page, specifically for sending personalised invoices as attachments to emails.

Validate Student Enrolment Data

This section checks that the details for all currently loaded student records, are valid and complete, and can be exported for HEPCAT validation. This helps to identify and correct any mistakes or omissions prior to export.

Make a Payment

A student can make payments via credit card in this section. Your institution must configure the system to accept payments via the BPay and/or B Point payment systems.