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titleStep 1: Load the Student Edit screen and Submit

Step 1. Load the Student Edit screen and Submit

The instructions below will help you to resolve and validate all TCSI required fields of a student record.

Tip

Before you beginning begin these instructions, please make sure that the student record has met the criteria specified in the TCSI Push Rules:

The student record must have the following:

  • Student Number

  • Date of Birth

  • Student record status is set as Active

  • Home Institution is set to the main Higher Education Provider (HEP), or is set to a different HEP that has the main HEP listed as the parent Provider

  • Enrolled in a course with a Course Enrolment Status of Enrolled or have a Tax File Number.

  1. Load the Student Edit Details screen record in Paradigm (Student > Student Details > Edit Details)

  2. Click the SAVE STUDENT button. This will trigger a submission and cross-validation of the student record to TCSI. Check for any error messages on top of the page, shown as TCSI Response.

    1. Did any error messages appear?

      1. YES:

        1. Refer to the TCSI Validation Errors FAQs

        2. If you can’t find the error code on that FAQ page, raise a Support Ticket

      2. NO:

        1. Make sure that the student record Student > Summary: TCSI Last Validated Status field is now showing

          Status
          colourGreen
          titlevalid
          . You can also check the Student TCSI UID (the first field)on the student edit details screen (Student > Student Details > Edit Details)

        2. Proceed to the next step to validate the student’s Course Enrolment Record

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titleStep 2: Load the Student Course Enrolment screen and Submit

Step 2: Load the Student Course Enrolment screen and Submit

The instructions below will help you to resolve and validate all TCSI required fields of a student course enrolment record.

Tip

Before you follow the instructions below, please make sure that the student record has met the following criteria as specified in the TCSI Push Rules:

  • The student must have a UID8 - Student Packet

  • The course must have a UID5 - Course Packet

  • Must have a start date

  • Must have a course on-campus record

  1. Load the Student Course Enrolment page, see Load Course Enrolment

  2. Click the SAVE COURSE ENROLMENT button. This will trigger a submission and cross-validation of the student course enrolment record to TCSI. Check for any error messages on top of the page.

    1. Are there Did any error messages coming upappear?

      1. YES:

        1. Refer to the TCSI Validation Errors FAQs

        2. If you can’t find the error code on that FAQ page, raise a Support Ticket

      2. NO:

        1. Make sure that the student course enrolment record Student > Summary: COURSE ENROLMENTS section - last column is now showing

          Status
          colourGreen
          titlevalid
          . You can also check the Program Enrolment TCSI UID fieldin the student course enrolment details screen.

        2. Proceed below to Submit to the next step to submit the Student’s Citizenship Packet and all other required fields/packets via the Student TCSI Edit screen.

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titleStep 3: Submit the Student’s Citizenship Packet - Student TCSI Edit screen

Step 3: Submit the Student Citizenship Packet - Student TCSI Edit screen

The instructions below will help you to resolve and validate the student citizenship packet and all other required packets that can be added and submitted via the Student TCSI Edit screen.

  1. Load the Student TCSI Edit screen, see Load Student TCSI Edit

  2. Edit or add information on the editable fields found on the page.

    • STUDENT DETAILS section

      • Local Address Details

        1. Are you of Australian Aboriginal or Torres Strait Islander descent?

        2. Level left school

        3. Year left school

        4. Year

        5. Highest educational attainment parent 1 (Required for domestic undergraduate students)

        6. Highest educational attainment parent 2 (Required for domestic undergraduate students)

    • COURSE ENROLMENT DETAILS

      • Editable Fields

        1. Funding Type

        2. TCSI Student Status code

        3. Highest Attainment Code

        4. HDR Thesis Submission Date (Hidden when not required)

        5. Higher degree by research primary field of research code (Hidden when not required)

        6. Higher degree by research secondary field of research code (Hidden when not required)

  3. Click the VALIDATE VALUES button to check whether you have chosen valid values for the fields that have been changed, and if you see all green ticks then click the SAVE DETAILS button to submit those details to TCSI for validation.

  4. Go to the STUDENT: CITIZENSHIP section and click the NEW CITIZENSHIP RECORD button. Enter all the required details for a student citizenship record. Note that this is also applicable to students who have changed their citizenship information.

  5. After filling out the details, click the SAVE DETAILS button.

    1. Are there Did any error messages coming upappear?

      1. YES:

        1. Refer to the TCSI Validation Errors FAQs

        2. If you can’t find the error code on that FAQ page, raise a Support Ticket.

      2. NO:

        1. You should be able to see the TCSI details on the same screen if the submitted record is

          Status
          colourGreen
          titlevalid
          .

  6. Add all the other required reportable packets/fields on the same page (as necessary and as required).

    • First Reported Address

    • Student: Disability

    • Student: Commonwealth Scholarship

    • Course Enrolment: Admission

    • Course Enrolment: Prior Credit

    • Course Enrolment: Specialisation

    • Course Enrolment: HDR End-User Engagement

    • Course Enrolment: Scholarship

    • Course Enrolment: RTP Stipend Amount

  7. Proceed below to the next step to check and validate each Student’s of the student’s Unit Enrolment recordrecords

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titleStep 4: Load Each Unit Enrolment record and submit

Step 4: Load Each Unit Enrolment record and Submit

Tip

Before you follow the instructions below, please make sure that the student record has meet the following criteria as specified in the TCSI Push Rules:

  • Only scheduled units with a census date will be pushed.

  • Only units that have a unit type of Tuition Unit will be pushed.

  • Course Enrolment must have a UID15 - Course Admission Packet

  • The scheduled unit provider must have a post code

  • The unit must have an EFTSL value - E339

  • Unit must have a Unit of Study Code - E354

  • The unit must have a discipline code - E464

  • The scheduled unit must have a year long indicator - E622

  • The unit enrolment start date - E600

  • The unit end date - E601

  • The unit enrolment status - mapping to paradigm status - E355

  • Campus UID2 - VET Only

Refer to the following Knowledge Articles to find out the location of the above TCSI element numbers in Paradigm:

  1. Load the Unit Enrolment page, see Navigating to a Single Unit Enrolment screen

  2. Click the SAVE UNIT ENROLMENT button.

    1. Are there any error messages coming up?

      1. YES:

        1. Refer to the TCSI Validation Errors FAQs page

        2. If you can’t find the error code on that FAQ page, raise a Support Ticket.

      2. NO:

        1. Make sure that the student unit enrolment record Student > Summary: UNIT ENROLMENTS section - last column is showing

          Status
          colourGreen
          titlevalid
          . You can also check the TCSI Unique Identifier fieldof that unit enrolment within the unit enrolment page TCSI INFORMATION section.

        2. Repeat the same steps for all the other unit enrolment records until the records are valid.

NOTE:

All Unit Enrolments related to a Course Enrolment must be updated with a correct final outcome before attempting to report a final outcome for the Course Enrolment.

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