Objective

Upon completion of this KB article you will be able to Update / Edit and Allocate final grades and assessment grades

Complexity MEDIUM

Page Contents

Assumptions

You have the minimum required permission level to access the Courses tab
You have an understanding that making changes within this section has system wide implications
You have an understanding of the Australian Tertiary Education System / VET Sector
You have an understanding of the Units and Courses within your Institution for assessments and final grades
You have an understanding of time periods / time period creation

Key terms and Concepts

Field Name	Brief Overview
Unit Id	Institution allocated unique unit codes to identify units of study
Unit Name	Institution allocated unique unit names to identify units of study
Unit Provider	The provider / Institution the unit will be offered by
Unit Keywords	Key words / or buzz words that relate to the unit. These can be use when trying to find a unit when you don't know the exact name
Start Date	Date the Unit of Study commences
End Date	Date the Unit of Study concludes

Field name	Brief Overview
Student Number	An institution allocated Unique student identifier.
First Name	Given name is the name as it appears on the students birth certificate and identification
Last Name	The Students family or Surname
Course Name	The name of the Course the students are studying
Unit ID	Institution allocated unique unit codes to identify units of study
Unit Name	Institution allocated unique unit names to identify units of study
Grade Description	High Distinction Distinction Credit Pass Fail Withheld Withdrawn Withdrawn Fail Credit for Prior Learning
Grade % (If Used)	The grade out of 100
GPA	A grade point average is a number representing the average value of the accumulated final grades earned in courses over time. More commonly called a GPA, a student's grade point average is calculated by adding up all accumulated final grades and dividing that figure by the number of grades awarded
Enrolment Status	Applied Audit Completed Confirmed Deferred Enrolled Exempt Failed Incomplete Internal Offered Provisional Transfer Credit Transferred Withdrawn
DEST / HEIMS Enrolment Status	Successfully Completed all the requirements Withdrew without Penalty Failed Unit of Study to be commenced later int he year or still in process of completing or completion status not yet determined Recognition of Prior Learning (VET Only)

Implications

Final grades are visible to students and other users once the grade has been published. Prior to this grades are only visible to people who have administrator level permission.

Workflow

1. How to Add Final Grades to Units Per Scheduled Unit

Click On the Units tab in the side menu.
Click on the Search Scheduled Units option in the side menu
Click on the Student Results option in the side menu
Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
Click on the Search Scheduled Units button.
This will return a list of units that meet the searched criteria
To filter the returned options start typing the name of the unit into the search box. The list of returned results will reduce to match the criteria.
Click on the Actions button on the right hand side of the required record.
Click on the Edit Unit Results option in the Action menu
Scroll Down to the Edit Student Results section
Each line is for an individual Student. For each line enter the Grade description, Grade percentage (If used) and Enrolment status appropriate for the final grade.
Click on the Save Results & Set Enrolment Status from Grade button.
The Grades can with be Published (released to the students) now by pressing the Publish Results button or can be delayed for releasing on a specific date by entering the release date in the release date box and click the Publish Results button.

2. How to Add Grades to Assessments via the Units Page

Click On the Units tab in the side menu
Click on the Search Scheduled Units option in the side menu
Click on the the Student Results option in the side menu
Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
Click on the Search Scheduled Units button
This will return a list of units that meet the searched criteria
To filter the returned options start typing the name of the unit into the search box. The list of returned results will reduce to match the criteria.
Click on the Actions button on the right hand side of the required unit
Click on the Edit Class Assessment Results option
Click on the tick icon next to the assessment to be updated
Enter the Raw Mark, Awarded Mark, Awarded Grade and Status for each student
Click the Save Results button. To enter additional assessment results go back to step 10 and repeat for all assessments.
To award a Unit Final Grade click on the Pencil icon
Click on the Calculate and Save Results From Assessments button to calculate final grades from the previously entered assessments.
To release grades for view click the Publish Results button. If final grades are being held for release all at the same time enter the release date into the Grade Release Date field and Click the Publish Results button. This will hold all final grades until this date.

3. How to Add Final Grades to Assessments via the Student Record

Click on the Student tab in the side menu
Click on the Search option in the side menu
Enter one of the following options in to the relevant search box: Student Number, Student's Family name / Surname
Click on the Search Student Button
This will return a list of students that meet the searched criteria
To filter the returned options in the search box above the returned results, start typing the students First / given name. This will reduce the number of results
Click on the blue hyperlink on the left side of the required record
The student's record/Summary page has now been loaded
Click on the Course Enrolment option from the side menu
Click on the Units option from the side menu
For the chosen unit record, click on the Actions button at the right side of the row
Click on the Assessments option in the Action menu
Scroll to the Edit Assessment Results section.
Enter the Raw mark, Awarded Mark, Awarded Grade and Status for each assessment. (These can be done one at a time as results become available or all at once)
Click the Save Results button.

This will save the individual assessment results but will not update the final grade. Once all of the assessments have been entered click on the Edit Unit Results and enter the final grade to award a final grade.

Related Pages

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Student Results