Overview
Base Units in Paradigm provide the structure in creating scheduled unit enrolments, adding assessments, and all other related data in the system. This knowledge article will give you all the key fields required to successfully create a base unit in Paradigm – and at the same time meeting the government reporting requirements. This will also provide the workflows on some of the base units processes in your business or institution: search, create/add, add attachments, edit, delete, as well as adding assessments to base units.
Complexity MEDIUM
Navigation
Implications
BE ADVISED
Before a student can be enrolled into a Unit:
The unit / subject must have already been created as a Base Unit;
The Base Unit must then be scheduled, by creating a scheduled unit record, giving it a specific time period for delivery, a census date, and a venue;
WARNING: It is critically important that providers ensure their Scheduled Unit records have been coded without errors BEFORE creating new student Unit Enrolments as part of an upcoming enrolment period; and
Once these have been done, the student can now be enrolled in the Scheduled Unit.
NOTE
Some of the fields within the Add Unit section are required by either or both sections of government reporting (HEIMS and AVETMISS).
Refer to the SYSTEM REQUIRED Fields to Create a Viable Base Unit Record, HEIMS REQUIRED HEIMS Reporting Fields, and VET REQUIRED VET / AVETMISS Reporting Fields tables above under the Key Terms and Concepts section.
Workflow
1. How to SEARCH for a Base Unit
1, 2 Choose Units > Search menus on the side. This will display a page where you can search for all units saved in the system.
3 At the top of the page, you can find the UNIT SEARCH Form section. Enter any combination of Unit Code(s), Unit Name, Unit Provider, Unit Keywords, Unit Status, Order By (Paradigm requires at least one search criteria.).
4 After entering the search filters of the base unit that you want to search, click the SEARCH UNIT button.
5 After clicking the SEARCH UNIT button, a list of all the units that meet your searched criteria will be displayed below the UNIT SEARCH Form section. You can filter more the returned options by typing the name of the unit into the search box. The list of returned results will reduce to match the criteria
6 Once you’ve found your base unit, click the blue hyperlink of the Unit Id. This will open the Edit Details screen of the base unit that you’ve selected.
2. How to CREATE or ADD a New Base Unit (Higher Education)
BE ADVISED: These instructions indicate the minimum required fields to create a system viable and compliant Government reportable Higher Education unit.
1, 2, 3 Choose Units > Unit Details > Add New menus on the side. This will display a page where you can add a new base unit to the system.
4 In the EDIT UNIT DETAILS Form section, start filling out all the required information needed to create a base unit. You can refer to the table above KEY FIELDS for Adding New Units under the Key Terms and Concepts for a description of each field.
Alternatively, refer to the screenshots below with fields highlighted in RED:
RED fields are the system required fields for a base unit to be successfully added and the VET reporting required fields
Under the EDIT UNIT DETAILS Form, enter the following information.
Scroll down, and look for these other two required fields.
Below the EDIT UNIT DETAILS Form, you will find the EDIT HEIMS DETAILS Form, fill out the following required information (fields highlighted in RED).
5 After filling out all the minimum required information and all the other available information you have for this unit, review all the data being entered – check them against your business or institution requirements and to the government reporting mandate, and then click the SAVE UNIT button.
3. How to CREATE or ADD a New Base Unit (VET)
1, 2, 3 Choose Units > Unit Details > Add New menus on the side. This will display a page where you can add a new base unit to the system.
4 In the EDIT UNIT DETAILS Form section, start filling out all the required information needed to create a base unit. You can refer to the table above KEY FIELDS for Adding New Units under the Key Terms and Concepts for a description of each field.
Alternatively, refer to the screenshots below with fields highlighted in RED:
RED fields are the system required fields for a base unit to be successfully added and the VET reporting required fields
Under the EDIT UNIT DETAILS Form, enter the following information.
Scroll down, and look for these other required fields.
5 After filling out all the minimum required information and all the other available information you have for this unit, review all the data being entered – check them against your business or institution requirements and to the government reporting mandate, and then click the SAVE UNIT button.
4. How to ADD Attachments to a Base Unit
1, 2, 3 Choose Units > Unit Details > Edit Details menus on the side. This will display a page where you can search for units currently saved in the system.
4 At the top of the page, you can find the UNIT SEARCH Form section. Enter any combination of Unit Code(s), Unit Name, Unit Provider, Unit Keywords, Unit Status, Order By (Paradigm requires at least one search criteria.).
5 After entering the search filters of the base unit that you want to add an attachment to, click the SEARCH UNIT button.
6 After clicking the SEARCH UNIT button, a list of all the units that meet your searched criteria will be displayed below the UNIT SEARCH Form section. You can filter more the returned options by typing the name of the unit into the search box. The list of returned results will reduce to match the criteria
7 Once you’ve found your base unit, click the blue hyperlink of the Unit Id. This will open the Edit Details screen of the base unit that you’ve selected.
8 With the Edit Unit Details screen open, scroll down and look for the ASSOCIATED FILE ATTACHMENTS Form section, click the ADD FILE ATTACHMENT button to attach the file to the base unit.
9 After clicking the ADD FILE ATTACHMENT button, a page to add the attachment will open. On the EDIT FILE ATTACHMENT Form section, enter the following information (see below screenshot and descriptions).
A Purpose – select the most appropriate option for the attachment.
B Category – select the most appropriate option for the attachment.
C Name – this is the name that will appear on the screen, you can be specific and concise
D Description – this will appear when hovering over the name of the attachment. This will allow the user to have more details about the attachment without having to download it.
E Status – select a status option.
F Permission Level – select the minimum permission level required to view the attachment.
10 After filling out the details of the attachment, click the Choose file button and locate the file you want to attach. The filename will then show beside the button indicating that it has been successfully uploaded to the system.
11 Click the SAVE FILE ATTACHMENT button to save the base unit with the file you attached to it.
5. How to EDIT a Base Unit
WARNING: When editing or updating base units, any changes made will not filter down to any scheduled units previously created. Any historical scheduled units will not be affected nor updated by any changes to the base unit.
1, 2, 3 Choose Units > Unit Details > Edit Details menus on the side. This will display a page where you can search for units currently saved in the system.
4 At the top of the page, you can find the UNIT SEARCH Form section. Enter any combination of Unit Code(s), Unit Name, Unit Provider, Unit Keywords, Unit Status, Order By (Paradigm requires at least one search criteria.).
5 After entering the search filters of the base unit that you want to edit, click the SEARCH UNIT button.
6 After clicking the SEARCH UNIT button, a list of all the units that meet your searched criteria will be displayed below the UNIT SEARCH Form section. You can filter more the returned options by typing the name of the unit into the search box. The list of returned results will reduce to match the criteria
7 Once you’ve found your base unit, click the blue hyperlink of the Unit Id. This will open the Edit Details screen of the base unit that you’ve selected.
8 With the EDIT UNIT DETAILS screen open, edit or update the required fields, review the changes made, and click the SAVE UNIT button to update the base unit.
6. How to DELETE a Base Unit
WARNING: A Base Unit cannot be deleted if there are any Scheduled Units associated with it. The scheduled units must be deleted before you can delete a Base Unit.
1, 2, 3 Choose Units > Unit Details > Edit Details menus on the side. This will display a page where you can search for units currently saved in the system.
4 At the top of the page, you can find the UNIT SEARCH Form section. Enter any combination of Unit Code(s), Unit Name, Unit Provider, Unit Keywords, Unit Status, Order By (Paradigm requires at least one search criteria.).
5 After entering the search filters of the base unit that you want to delete, click the SEARCH UNIT button.
6 After clicking the SEARCH UNIT button, a list of all the units that meet your searched criteria will be displayed below the UNIT SEARCH Form section. You can filter more the returned options by typing the name of the unit into the search box. The list of returned results will reduce to match the criteria
7 Once you’ve found your base unit, click the blue hyperlink of the Unit Id. This will open the Edit Details screen of the base unit that you’ve selected.
8 With the EDIT UNIT DETAILS screen open, scroll down and click the DELETE UNIT button.
9 After clicking the DELETE UNIT button, a pop-up message on top of the page will appear to confirm your action. Click OK to proceed with the deletion of the unit, or Cancel to keep the unit record.
10 By clicking the OK button, the base unit that you have selected will then be deleted from the system.
7. How to ADD Assessments to Base Units
1, 2, 3 Choose Units > Unit Details > Edit Details menus on the side. This will display a page where you can search for units and edit the unit details.
4 At the top of the page, you can find the UNIT SEARCH Form section. Enter any combination of Unit Code(s), Unit Name, Unit Provider, Unit Keywords, Unit Status, Order By (Paradigm requires at least one search criteria.).
5 After entering the search filters of the base unit that you want to add an assessment to, click the SEARCH UNIT button.
6 After clicking the SEARCH UNIT button, a list of all the units that meet your searched criteria will be displayed below the UNIT SEARCH Form section. You can filter more the returned options by typing the name of the unit into the search box. The list of returned results will reduce to match the criteria
7 Once you’ve found your base unit, click the blue hyperlink of the Unit Id. This will open the Edit Details screen of the base unit that you’ve selected.
8 With the Edit Unit Details screen open, scroll down and look for the ASSESSMENT ASSOCIATED WITH UNIT Form section, click the NEW ASSESSMENT button to add your assessment to the base unit.
9 In the ASSESSMENT DETAILS Form section, fill out all the required details for the new assessment to be successfully added to the base unit. Refer to the KEY FIELDS Schedule Assessments table above under the Key Terms and Concepts for the description of each field.
Alternatively, refer to the ASSESSMENT DETAILS Form screenshot below with the required colour coded fields.
RED fields are the system required fields for an assessment to be successfully added;
BLUE fields are the optional fields; and
GREEN fields are for VET Providers required fields.
10 After filling out all the required information of the new assessment, click the SAVE ASSESSMENT button.
INFO: After clicking the SAVE ASSESSMENT button, a SUCCESS message will appear on top of the screen (see below screenshot), and the new assessment can now be seen in the ASSESSMENTS ASSOCIATED WITH UNIT Form section.
NOTE: Click the NEW ASSESSMENT button again to add more assessments required for this unit of study, ensuring that the sum of all weightings across all of the assessment pieces adds up to 100%.
8. How to ADD Assessment to a Scheduled Units from a Base Unit
1, 2, 3 Choose Units > Unit Details > Show Scheduled Units menus on the side. This will display a page where you can search for scheduled units in the system.
4 At the top of the page, you can find the SCHEDULED UNIT SEARCH Form section. Enter any combination of Scheduled Unit ID, Unit Code(s), Scheduled Unit Name, Home Institution, Unit Location, Start and End Date, Order By (Paradigm requires at least one search criteria.).
5 After entering the search filters of the scheduled unit that you want to add an assessment to, click the SEARCH SCHEDULED UNIT button.
6 After clicking the SEARCH SCHEDULED UNIT button, a list of all the scheduled units that meet your searched criteria will be displayed below the SCHEDULED UNIT SEARCH Form section. You can filter more the returned options by typing any keywords of the scheduled unit that you are trying to search into the search box. The list of returned results will reduce to match the criteria
7 Once you’ve found your scheduled unit, click the blue hyperlink of the Scheduled Unit Id. This will open the Edit Details screen of the scheduled unit that you’ve selected.
8 In the Edit Scheduled Unit Page, scroll down and look for the ASSESSMENTS Form section. Click the ADD SCHEDULED ASSESSMENT FROM ASSESSMENTS button.
INFO: After clicking the button, all the assessments will be added to the scheduled unit that you’ve selected irrespective of the delivery method.
9. How to ADD Assessment to a Scheduled Units from a Base Unit by Delivery Method
1, 2, 3 Choose Units > Unit Details > Show Scheduled Units menus on the side. This will display a page where you can search for scheduled units in the system.
4 At the top of the page, you can find the SCHEDULED UNIT SEARCH Form section. Enter any combination of Scheduled Unit ID, Unit Code(s), Scheduled Unit Name, Home Institution, Unit Location, Start and End Date, Order By (Paradigm requires at least one search criteria.).
5 After entering the search filters of the scheduled unit that you want to add an assessment to, click the SEARCH SCHEDULED UNIT button.
6 After clicking the SEARCH SCHEDULED UNIT button, a list of all the scheduled units that meet your searched criteria will be displayed below the SCHEDULED UNIT SEARCH Form section. You can filter more the returned options by typing any keywords of the scheduled unit that you are trying to search into the search box. The list of returned results will reduce to match the criteria
7 Once you’ve found your scheduled unit, click the blue hyperlink of the Scheduled Unit Id. This will open the Edit Details screen of the scheduled unit that you’ve selected.
8 In the Edit Scheduled Unit Page, scroll down and look for the ASSESSMENTS Form section. Click the ADD SCHEDULED ASSESSMENT FOR DELIVERY MODE button.
INFO: Assessments designated Online will be added to an Online Scheduled Unit. Assessments designated On Campus will be added to an On Campus Scheduled Unit.
Related Pages
Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading