Overview

The Accounting Module in Paradigm is an extension to the financial processes your business or institution can do to a student enrolment record. This feature will provide a comprehensive and safe avenue for all the student record financial information, including but not limited to creating an invoice, accepting payments, paying off invoices, and the flexibility to make some adjustments to invoices, issue credit notes, record customer returns/refunds, and cancel invoices.

Other notable features that you can do within the Accounting module are: (1) adding and editing of non-tuition products (e.g. textbook, ID Card, Enrolment Fee, etc.), (2) adding internal discounts and scholarships, (3) the ability to search and reconcile all payments, (4) and most importantly – the option to do enrolment invoices in bulk and bulk apply payments to invoices for data entry efficiency.

NOTE

To access the Accounting Menu in Paradigm, it is assumed that you have the minimum required level access, and an understanding that making changes within this section have wider system implications. The Accounting Section of the system is only accessible by Flex Admin, Full Admin, and Accounting Level Access.

BE ADVISED

It is important that any users have a high level of understanding of the system before accessing and using the Accounting section of the system.

In particular:

Fee Rules, see Scheduled Unit Fee Rules
Timings of various key milestones in Higher Education reporting (Census dates and HEPCAT / TCSI Reporting)
INVOICING (Configuration) Time Period should be updated (must be within the range of the unit enrolments start date) prior to adding line items to invoices to ensure correct data is added to the invoice, refer to Workflow d Edit Configuration Period of the Edit Time Period knowledge article for the instructions on how to check/edit/update your current invoicing configuration.

Understanding the User Interface

To learn more about the menus and all the sections in the Accounting module, start with the following:

Using the Accounting Module

To get familiar with the workflows on how the Accounting module works in Paradigm, check the steps below:

Frequently Asked Questions (FAQs)

Refer to this section to find answers and solutions related to the Accounting module in Paradigm: