Assumptions

• You have the minimum required permission level to access the Courses and/or Units tabs;

• You have an understanding that making changes within this section has system wide implications;

• You have an understanding of the Australian Tertiary Education System  / VET Sector;

• You have an understanding of the Units and Courses within your Institution, related to assessments and final grades;

• You have an understanding of time periods / time period creation; and

• "Recalculate Unit Results from Assessments" is only used when that grade type was set "Allowed to Recalculate" on the grade table (System>Search Grade type and edit Grade item). If that grade is assigned to the unit enrolment, then that button will recalculate the unit result for any unit enrolments where the grade is set to ‘allowed to recalculate’.

Key Terms and Concepts

FORM FIELDS EDIT STUDENT RESULTS

1. How to ADD a Final Grade to Units (per Scheduled Unit)

This enables you to update and save the results for all students of this scheduled unit. Clear any loaded records before you begin, by clicking the Student tab in the menu and then click the Search option.

1. Click On the Units tab in the side menu.

2. Click on the Scheduled Unit Details option in the side menu

3. Click on the Student Results option in the side menu

4. Enter any combination of Unit Id, Unit Name, Unit Provider, Start Date, End Date (Paradigm needs at least one of these in order to search)

5. Click on the Search Scheduled Units button.

6. This will return a list of units that meet the searched criteria

7. To filter the returned options start typing the name of the unit or a part of the scheduled unit id into the search box. The list of returned results will reduce to match the criteria.

8. Click on the Actions button on the right hand side of the required record.

9. Click on the Edit Unit Results option in the Action menu

10. On the new page that opens, scroll down to the Edit Student Results section

11. Each row is for an individual Student. For each line enter the Grade description, Grade percentage (If used) and Enrolment status appropriate for the final grade.

12. Click on the Save Results & Set Enrolment Status from Grade button. This will save the result you have entered, and will mark the unit enrolment status to what you have chosen.

13. Now that the grades have been saved, the Grades can be Published immediately (released to the students) by clicking the Publish Results button. If you want to delay the publishing of grades for release on a specific date, enter the release date in the Grade Release Date box or click the calendar button to choose the release date, and then click the Publish Results button.

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2. How to ADD Grades to Assessments via the Units Page

This enables you to update and save the results for a single assessment for each student of this scheduled unit. Clear any loaded records before you begin, by clicking the Student tab in the menu and then click the Search option.

1. Click On the Units tab in the side menu

2. Click on the Scheduled Unit Details option in the side menu

3. Click on the the Student Results option in the side menu

4. Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm needs at least one of these in order to search)

5. Click on the Search Scheduled Units button

6. This will return a list of units that meet the searched criteria

7. To filter the returned options start typing the name of the unit into the search box. The list of returned results will reduce to match the criteria.

8. Click on the Actions button on the right hand side of the required unit

9. Click on the Edit Class Assessment Results option

10. Click on the tick icon next to the assessment to be updated. This will show a list containing the result for this assessment for each student.

11. Enter the Raw Mark, Awarded Mark, Awarded Grade and Status for each student

12. Click the Save Result button. To enter additional assessment results go back to step 10 and repeat for all assessments.

13. To add details for an extension or penalty for a single student, click the pencil icon for that student. Scroll to the bottom of the screen, add the details as appropriate and click the Unit Extension or Save Result button as appropriate.

14. To award a Final Grade for the unit click on the pencil icon

15. Click on the Calculate and Save Results From Assessments button to calculate final grades from the previously entered assessments.

16. To release grades for view click the Publish Results  button. If you want to delay the publishing of grades for release on a specific date, enter the release date in the Grade Release Date box or click the calendar button to choose the release date, and then click the Publish Results button.

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3. How to ADD Final Grades to Assessments via the Student Record

This enables you to update and save the results for each assessment for this single scheduled unit for this single student.

1. Click on the Student tab in the side menu

2. Click on the Search option in the side menu

3. Enter one of the following options in to the relevant search box: Student Number, Student's Family name / Surname

4. Click on the Search Student Button

5. This will return a list of students that meet the searched criteria

6. To filter the returned options in the search box above the returned results, start typing the students First / given name. This will reduce the number of results

7. Click on the blue hyperlink on the left side of the required record

8. The student's record/Summary page has now been loaded

9. Click on the Course Enrolment option from the side menu

10. Click on the Units option from the side menu

11. For the chosen unit record, click on the Actions button at the right side of the row

12. Click on the Assessment option in the Action menu

13. Scroll to the Edit Assessments Results section.

14. Enter the Raw mark, Awarded Mark, Awarded Grade and Status for each assessment. (These can be done one at a time as results become available or all at once)

15. Click the Save Result button.

16. To add details for an extension or penalty for a single student, click the pencil icon for that student. Scroll to the bottom of the screen, add the details as appropriate and click the Unit Extension or Save Result button as appropriate.

This will save the individual assessment results but will not update the final grade. Once all of the assessments have been entered for this student, scroll up to the top of the page, click on the Edit Unit Results button and enter the final grade to award a final grade, as shown in the list of steps shown in section 1 above.

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4. How to UPDATE a Published Grade

1. Click on the Student tab in the side menu

2. Click on the Search option in the side menu

3. Enter one of the following options in to the relevant search box: Student Number, Student's Family name / Surname

4. Click on the Search Student Button

5. This will return a list of students that meet the searched criteria

6. To filter the returned options in the search box above the returned results, start typing the students First / given name. This will reduce the number of results

7. Click on the blue hyperlink on the left side of the required record

8. The student's record/Summary page has now been loaded

9. Click on the Course Enrolment option from the side menu

10. Click on the Units option from the side menu

11. For the chosen unit record, click on the Actions button at the right side of the row. The Action menu will open

12. Click on the Edit unit Enrolment option in the Actions menu

13. Scroll to the bottom of the Unit details section

14. Click on the Edit Grade button (Please note: this button is only available to Full admin users)

15. A warning message will appear: Warning you are about to Edit a published grade. Click the ok button to continue.

16. Edit the Enrolment Status (if required), Final grade percentage, the Grade Description and / or the Published grade.

17. Click the Save Unit Enrolment button

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5. How to RECALCULATE a Grade

1. Click on the Reports option in the side menu

2. Click on the All option in the side menu

3. Scroll down to the Enter Student results by class report and click the Get Report button

4. Scroll to the Scheduled Unit Search section and enter the Unit Id into the unit id field and click the Search Scheduled Unit button

5. Click on the Action menu next to the units to be updated. The Action menu will open

6. Select the Edit Class Assessment Results option from the Action menu

7. Click on the Add Results button next to the Assessment(s) to be updated

8. Remove the Raw mark and Awarded from the record(s) to be updated.

9. Update the required grade in the Raw Mark box and click the Copy Raw Mark to Awarded mark and Auto Update Grade Button

10. Click on the Edit Unit results Icon

11. Scroll to the bottom of the page and click on the Unpublish Results button

12. Click on the Recalculate Results from Assessments button

13. If ready to publish results click on the Publish Results button, alternatively enter a Publishing date in the Grade Release date field and click Publish results. The results will then be released on that date.

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