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Overview

Sessions are the individual classes for a particular unit. These can be tracked, attendance recorded, and timetabled for student attendance and tracking. Creating sessions to a scheduled unit is possible in Paradigm. This knowledge article will provide you with a brief description of all the fields needed to create a new session, as well as the workflows on how to create or add, and delete sessions to a scheduled unit.

Complexity: MEDIUM

NOTE: If your business or institution is using Rapla as you timetabling application, where all your sessions are created and then synchronised to Paradigm, refer to this knowledge article on how to create sessions in Rapla: 6. Create Sessions or Events.

Navigation

Workflow

 Assumptions

Assumptions

  • You have created a base unit;

  • You have an understanding of time periods / time period creation;

  • A base unit record must have been saved before you can save the details that are required for a scheduled unit record to be created in Paradigm; and

  • You have administrator level access to create a scheduled unit.

 Key Terms and Concepts

Key Terms and Concepts

FORM FIELDS Adding Session Fields Brief Descriptions

Field Name

Brief Overview

Session Id

Internal system allocated Id code

Unit Scheduled Id

This is a pre-populated internal Id code from the system and relates to the Unit ID

Session Type

  • Tutorial

  • Chem lab

  • Rehearsal

Session Class

BE ADVISED

It is recommended to consult with a member of the Silverband Support Team prior to using the Session Class field.

WARNING

Paradigm makes an important assumption that ALL sessions where the Session Class is not set are compulsory enrolments.

The Session Class is used to limit the sessions that a user may select when enrolling into sessions. The restrictions work in two layers:

  1. Selecting a Session Class will also select all other sessions that share the same Session Class value.

  2. When a Session Group AND a Session Class are both set, then the user must select one and only one session, from each group.

The use of Session Class simplifies the process of selecting a suitable, non-clashing set of sessions. It is especially useful when there is a need to define a pairing or set of sessions consisting of multiple Session Groups where you want to enforce predefined session enrolment combinations.

We recommend starting the Session Class value with the digit 1 increment it by 1 for each new Session Class.

Session Group

BE ADVISED

It is recommended to consult with a member of the Silverband Support Team prior to using the Session Group field.

NOTE

When the Session Class is set but the Session Group is blank, then Paradigm will assume that there is an implicit Session Group value of 1.

The Session Group is used when there are multiple Session Types associated with the same Scheduled Unit. Assigning a Session Group will visually group the sessions when viewed from within Paradigm. When used together with Session Class it is possible to prevent users from enrolling into more than one session from each defined Session Group. Examples of common session group types include lectures, tutorials and workshops.

We recommend starting the Session Group value with the digit 1 increment it by 1 for each new Session Group.

Session Subject

The topic / materials to be covered in this session.

Location

Location where the session is to be held.

Building

The name of the building where the session is to be held.

Room

The room where the class is to be taught.

Teacher

Who will be teaching this class?

Start Day

What day of the week is the class being held? - select from drop down box

Start Date

Date of the first session.

Start Time

Start time for Session.

End Time

End Time for Session.

Notes

This can be a summary of what is to be covered in this particular session.

Minimum Participants

Minimum number required to make this class  / group viable, set by the Institution.

Maximum Participants

The maximum participants allowable for this class / group, set by the institution. This could be due to the room size, the type of class requires practicum / lab space / rehearsal space, number of seats etc.

Current Participants

How many people are currently enrolled into the this class / session / group?

Session Provider

Which institution  / college will be running this session / class / group?

Rapla Event Id

Rapla Appointment Id

Schedule this session

How often to repeat this session automatically?

  • Daily - Do not include weekends

  • Daily  - include Weekends

  • Weekly

  • Fortnightly

  • Monthly

For

How many occurrences?

Implications

BE ADVISED

It is recommended to consult with a member of the Silverband Support Team prior to using the Session Class and the Session Group fields found in the SESSION DETAILS form – when adding a new session to a scheduled unit in Paradigm.

WARNING

Paradigm makes an important assumption that ALL sessions where the Session Class is not set are compulsory enrolments.

NOTE

When the Session Class is set but the Session Group is blank, then Paradigm will assume that there is an implicit Session Group value of 1.

Workflow

 1. How to Add Session(s) to a Scheduled Unit

1. How to ADD Session(s) to a Scheduled Unit

Read the notes carefully before you proceed following the instructions below.

NOTE

  • If the base unit that you want to add a session to has not been created or added in the system yet, refer to the instructions on these knowledge articles on how to add a base unit:

HE: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984668/Search+Add+and+Edit+Base+Units#2.-How-to-create-or-add-a-New-Base-Unit-(Higher-Education)

VET: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984668/Search+Add+and+Edit+Base+Units#3.-How-to-create-or-add-a-New-Base-Unit-(VET)

 

  • Only when a scheduled unit is currently loaded in the system should you proceed following the instructions below:

1 Once the scheduled unit that you want to add a session to has been loaded, you have the option to choose Units > Scheduled Unit Details > Edit Scheduled > Sessions menus on the side to go to the sessions section, or you can scroll down the page and look for the SESSIONS Form section.

2 In the SESSIONS Form section, click the NEW SESSION button.

3 After clicking the NEW SESSION button, go to the SESSION DETAILS Form section, and fill out all the available information relating to the new session that you want to add. Refer to the table above FORM FIELDS Adding Session Fields Brief Descriptions under the Key Terms and Concepts section for a description of each field.

4 After filling out all the required and necessary fields, click the SAVE SESSION button.

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 2. How to Delete Sessions

2. How to DELETE Sessions

NOTE

1 Once the scheduled unit that you want to delete the session has been loaded, you have the option to choose Units > Scheduled Unit Details > Edit Scheduled > Sessions menus on the side to go to the sessions section, or you can scroll down the page and look for the SESSIONS Form section.

2 In the SESSIONS Form section, click the 📝EDIT button of the session that you want to delete.

3 The 📝EDIT button will open the SESSIONS ASSOCIATED WITH SCHEDULED UNITS Form section. You have the option to delete a session individually (e.g. if you scheduled one session to occur for a number of weeks, etc.) by clicking on each individual DELETE button, or if you decide to delete the whole session related to the scheduled unit – you can just click the DELETE ALL SESSIONS button.

4 A confirmation pop-up window will appear on top of the page after clicking the delete button, click the OK button to confirm your deletion action.

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Related Pages

Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading

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