How to locate the TCSI Element/Code Numbers within Paradigm

There are two ways to find the exact location of a field in Paradigm for the matching TCSI Element/Code Number:

1. Set the TOGGLE ELEMENT HELP menu

Click the TOGGLE ELEMENT HELP menu on the top right corner of the screen and enable the necessary government reportable fields: Avetmiss, HEIMS, TCSI. Click the SET button and then CLOSE.

Once the Element Help is enabled, the code numbers will be shown for each reportable field in Paradigm in a green block for TCSI elements and in a purple block for HEIMS elements. The same field may have different element numbers for both Government systems.

2. Refer to the following Knowledge Base articles table:

• TCSI for Higher Education Providers

• TCSI for VET Student Loans

Validation Errors Helpful Links

We have collated some frequently occurring errors and our recommended resolutions for them. All you need to do is enter the error code number on this link: TCSI Validation Errors FAQs

You can also get help on the following government resource links:

• Webinar recordings

• Data Collections eNews and updates  Newsletter

• TCSI Data Element Dictionary

TCSI Reporting > Bulk Push: Push Records in Order

When pushing records in Paradigm in bulk using the TCSI Reporting > Bulk Push menus on the side, always push the records in order. Starting from the first record section which will appear on top down to the UNIT ENROLMENTS section. This is important as the records on top have implications and are related to the records below.

For example:

When you navigate to TCSI Reporting > Bulk Push menus, checked the Show records that need to be pushed to TCSI and clicked SEARCH.

The search resulted in the following order:

Therefore, when you do the submission of records, you click the SUBMIT RECORDS in order:

1. PROGRAM CAMPUSES

2. COURSES

3. STUDENTS

4. COURSE ENROLMENTS

5. UNIT ENROLMENTS

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Step 1. Load the Student Edit screen and Submit

The instructions below will help you to resolve and validate all TCSI required fields of a student record.

1. Load the Student Edit Details screen record in Paradigm (Student > Student Details > Edit Details)

2. Click the SAVE STUDENT button. This will trigger a submission and cross-validation of the student record to TCSI. Check for any error messages on top of the page, shown as TCSI Response.

   1. Did any error messages appear?

      1. YES:

         1. Refer to the TCSI Validation Errors FAQs

         2. If you can’t find the error code on the FAQ page, raise a Support Ticket

      2. NO:

         1. Make sure that the student record Student > Summary: TCSI Last Validated Status field is now showing VALID. You can also check the Student TCSI UID (the first field) on the student edit details screen (Student > Student Details > Edit Details)

         2. Proceed to the next step to validate the student’s Course Enrolment Record

Step 2: Load the Student Course Enrolment screen and Submit

The instructions below will help you to resolve and validate all TCSI required fields of a student course enrolment record.

1. Load the Student Course Enrolment page, ^{see Load Course Enrolment}

2. Click the SAVE COURSE ENROLMENT button. This will trigger a submission and cross-validation of the student course enrolment record to TCSI. Check for any error messages on top of the page.

   1. Did any error messages appear?

      1. YES:

         1. Refer to the TCSI Validation Errors FAQs

         2. If you can’t find the error code on the FAQ page, raise a Support Ticket

      2. NO:

         1. Make sure that the student course enrolment record Student > Summary: COURSE ENROLMENTS section - last column is now showing VALID. You can also check the Program Enrolment TCSI UID field in the student course enrolment details screen.

         2. Proceed to the next step to submit the Student’s Citizenship Packet and all other required fields/packets via the Student TCSI Edit screen.

Step 3: Submit the Student Citizenship Packet - Student TCSI Edit screen

The instructions below will help you to resolve and validate the student citizenship packet and all other required packets that can be added and submitted via the Student TCSI Edit screen.

1. Load the Student TCSI Edit screen, ^{see Load Student TCSI Edit}

2. Edit or add information on the editable fields found on the page.

   • STUDENT DETAILS section

     • Local Address Details

       1. Are you of Australian Aboriginal or Torres Strait Islander descent?

       2. Level left school

       3. Year left school

       4. Year

       5. Highest educational attainment parent 1 (Required for domestic undergraduate students)

       6. Highest educational attainment parent 2 (Required for domestic undergraduate students)

   • COURSE ENROLMENT DETAILS

     • Editable Fields

       1. Funding Type

       2. TCSI Student Status code

       3. Highest Attainment Code

       4. HDR Thesis Submission Date (Hidden when not required)

       5. Higher degree by research primary field of research code (Hidden when not required)

       6. Higher degree by research secondary field of research code (Hidden when not required)

3. Click the VALIDATE VALUES button to check whether you have chosen valid values for the fields that have been changed, and if you see all green ticks then click the SAVE DETAILS button to submit those details to TCSI for validation.

4. Go to the STUDENT: CITIZENSHIP section and if there are no records listed, click the NEW CITIZENSHIP RECORD button to create a new citizenship record. Enter all the required details for a student citizenship record. Note that this is also applicable to students who have changed their citizenship information.

5. After filling in the details, click the SAVE DETAILS button.

   1. Did any error messages appear?

      1. YES:

         1. Refer to the TCSI Validation Errors FAQs

         2. If you can’t find the error code on the FAQ page, raise a Support Ticket.

      2. NO:

         1. You should be able to see the TCSI details on the same screen if the submitted record is VALID.

6. Add all the other required reportable packets/fields on the same page (as necessary and as required).

   • First Reported Address

   • Student: Disability

   • Student: Commonwealth Scholarship

   • Course Enrolment: Admission

   • Course Enrolment: Prior Credit

   • Course Enrolment: Specialisation

   • Course Enrolment: HDR End-User Engagement

   • Course Enrolment: Scholarship

   • Course Enrolment: RTP Stipend Amount

7. Proceed to the next step to check and validate each of the student’s Unit Enrolment records

Step 4: Load Each Unit Enrolment record and Submit

1. Load the Unit Enrolment page, ^{see Navigating to a Single Unit Enrolment screen}

2. Click the SAVE UNIT ENROLMENT button.

   1. Did any error messages appear?

      1. YES:

         1. Refer to the TCSI Validation Errors FAQs page

         2. If you can’t find the error code on the FAQ page, raise a Support Ticket.

      2. NO:

         1. Make sure that the student unit enrolment record Student > Summary: UNIT ENROLMENTS section - last column is showing VALID. You can also check the TCSI Unique Identifier field of that unit enrolment within the unit enrolment page TCSI INFORMATION section.

         2. Repeat the same steps for all the other unit enrolment records until the records are valid.