Accounting menu: Edit Products

Owned by Diane Momongan (Unlicensed)
Last updated: Mar 09, 2022
5 min read

Overview

The Accounting > Edit Products section will let you view all default or existing products added in Paradigm, set or edit the default price, and add a new product. These are considered as the Sales invoice type in the student invoice list section – items under the FEES TO ADD section when creating a general invoice. The screenshot below shows the Accounting Edit Products screen in Paradigm.

Search Product Items

You can search for products by their name or product ID. You also have the option to display all existing products by clicking the SEARCH PRODUCT button without entering any search criteria.

Add New Product Item Form Fields

The list in the table inside the expand section below demonstrates the key fields that need to be filled for adding a new product item:

Fields with * are marked as required.

Field Name

Brief Overview

Field Name

Brief Overview

Product Name *

Full name of the product - 2020 King Gee white Lab coat

Internal Name *

Internal Product Name - Lab coat

Brand Name

The Brand of the item - King Gee

Manufacturer Party Id

Manufacturer / Distributors Name - Bonds

Introduction date

Date the product is for sale / introduced from

Date of Sales Discontinuation

Final date Item is available

End Support date

The date the any support for the product is available until

Comments

Any additional internal comments

Description *

Full Description of the Product/Item/Fee

Detailed Description

 

Is the Product Taxable

  • Yes

  • No

Currency

Australian Dollars

Price

The Amount to be charged for the item or service

Pricing Type

  • Usage Charge

  • Recurring Charge

  • Promotional Price

  • Minimum Price

  • Maximum Price

  • List Price

  • Default Price

  • Average Cost

Currency

Australian Dollars

Price

The total price on the item / product

Valid From

The date the Price is valid from

  • The field “Valid From Date” cannot be changed once the Product Price record has been created

Valid To

The date the Price is valid to

  • Product price field "Valid Until" must be set to a date that is after the field "Valid From"

Workflow

NOTE

Before adding new product items/sales/fees in the system, you have to make sure that the item/product that you are about to add does not duplicate to your existing product items. Refer to the instructions below on how to check for duplicates.

1. Check existing products for duplicates

  1. Choose Accounting > Edit Products menus on the side. In the PRODUCT SEARCH section, you can try searching for the product that you are about to add by entering a part of the name in the Name field, and then click the SEARCH PRODUCT button.

2. If it does not return any result, try clicking the SEARCH PRODUCT button again, this time without entering any search criteria. This will return all the products/items/fees currently stored in your system.

2. If there are no duplicates found, (1)click the ADD NEW PRODUCT button under the PRODUCT SEARCH section, or you can choose Accounting > Edit Products menus on the side again.

In the ADD NEW PRODUCT section, (2)fill out all the required details of your product, refer to the table above Add New Product Item Form Fields if you need guidance.

After filling out the form, (3)click the ADD NEW PRODUCT button to save.

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NOTE

There are two ways you can modify or edit the price of your products items. You have the option to set the default price of the item under this section (Accounting > Edit Products) or you can leave the price blank here and just edit it once it’s used/added as one of the items in the invoice, see Raising Enrolment Invoice | Raising General Sales Invoice Workflows.

Setting the Product’s Default Price

1. Choose Accounting > Edit Products menus on the side. In the PRODUCT SEARCH section, you can try searching for the product that you want to set a default price by entering a part of the name in the Name field, and then click the SEARCH PRODUCT button.

If you want to view all the products in the system, click the SEARCH PRODUCT button again, this time without entering any search criteria

2. Find the product/item/fee that you want to set a default price to, click the EDIT button (pencil icon) against it. In the sample screenshot below, the Enrolment Fee is selected.

3. After clicking the EDIT button, it will open the product details or information, go to the PRICE SEARCH section. If the product item has no default price set yet, you can enter the amount under the Price field and click the ADD NEW PRICE button. The default price has now been added.

If there were already previously entered/added price for that specific product item, you can update/edit it by clicking on the SEARCH PRICES button.

It will return a list of all the previously entered/added prices for that item. Select one and click the EDIT button (pencil icon) against it.

Enter the default price, set the validity, and then click the SAVE PRODUCT PRICE button to save the changes. Your default price for that item has now been updated.

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