PIR Course of Study (PCO) Report

Owned by Chanel Zhang (Deactivated)
Last updated: Sept 09, 2021
3 min read

Objective

This article outlines the reporting scope and file structure for Course of Study report for PIR providers.

Complexity: Medium to High

Page Contents

 

 

Assumptions

  • The User has understanding of HEPCAT / HEIMS reporting

  • The User has access to HEPCAT

  • The user has an understanding of the Australian Tertiary Education System.

 

Key terms and concepts

The PIR Course of Study (PCO) file contains information on all courses to be provided for a reporting year. Course information on the PCO file is referenced by the Student and Past Course Completions submissions.

Reporting Scope and File Structure

The key element in the PCO file is the Course code (element 307). This code uniquely identifies a course and links it to the related submissions.

A Course code (element 307 PIR) may only have one value reported for the following elements which uniquely identify the course of study:

  • Course of study type code (element 310)

  • Course of study load (element 350)

Element Number

Element Name

Paradigm Entity

Default Paradigm field name

Default Paradigm field labels

Paradigm menu location

Field Type

Default Paradigm Value

Width

Comment

Element Number

Element Name

Paradigm Entity

Default Paradigm field name

Default Paradigm field labels

Paradigm menu location

Field Type

Default Paradigm Value

Width

Comment

307

Course code

Base Program

program_destCourseCode

HEIMS Course Code

Courses/Edit Details/HEIMS Fields

TEXT

-

10

Entered by the user on the Paradigm Edit Course HEIMS Fields

308

Course name - full

Base Program

program_programName

Name

Courses/Edit Details

TEXT

-

72

Typed in by the user on the Paradigm Edit Course page

310

Course type code

Base Program

program_destCourseType

HEIMS Course Type

Courses/Edit Details/HEIMS Fields

SELECT

-

2

Typed in by the user on the Paradigm Edit Course HEIMS Fields

350

Course load

Base Program

program_destCourseLoad

HEIMS Course Load

Courses/Edit Details/HEIMS Fields

TEXT

-

2

Typed in by the user on the Paradigm Edit Course HEIMS Fields

455

Combined course study indicator

Base Program

program_destCombinedCourseCode

Combined Course Study

Courses/Edit Details/HEIMS Fields

SELECT

0

1

User to select the right option from the drop-down menu

461

Field of education code

Base Program

program_destEduField

HEIMS Education Fields

Courses/Edit Details/HEIMS Fields

SELECT

0

6

User to select the right option from the drop-down menu

462

Field of education supplementary code

Base Program

program_destSupplementaryEduField

HEIMS Supplementary Education Fields

Courses/Edit Details/HEIMS Fields

SELECT

0

6

User to select the right option from the drop-down menu

415

Reporting Year and Period Code

-

-

-

-

TEXT

0

5

Entered by the user on the Paradigm report form

Workflow

  1. Click on Courses from the side menu, click on Search.

  2. Click on Search Course button, a list of courses will appear below.

  3.  Select the course that was offered for the Reporting Year,  and double click on its Course Id.

  4. Double check the course details were entered correctly in the following fields: 'Course Level', 'Accredited', 'Accreditation Date', 'Accreditation Date Due'. 
    (Note: The Accreditation Due Date should not be expired)

  5. Double check the fields are entered correctly in the HEIMS fields section.
    (Note: fill out as much HEIMS fields as possible)

  6. Click on Save Course button.

  7. Scroll to the 'Campus Where Course is Taught' section, click on the pencil icon.

  8. In the 'Edit Campus Details' section, double check Offer Year E556 is the Reporting Year (i.e. 2019).

  9. Click on Save Campus button.  

 

  1. Click on Reports, go to TEQSA, and click on it.

  2. Find PIR Course of study Report, click on Get Report.

  3. Fill out the fields by referring to the following table.

Field Name

Value

Field Name

Value

Institution

Leave it not selected

HEIMS Report

Always choose the latest (by default)

Offer Year

2019

Period Number

One (by default)

Submission Number

One (by default)

Course Level

Only select one that applicable to your college (hold Ctrl for multiple select)

Course Status

System select by default

4. Click on Produce report button.

 5. Report Details display the number of courses found for the Reporting Year.

 

 

Further reading

 

Related Pages