Overview

The Accounting > Payments section shows the list of all the payments sent by the customer (student, agent, etc.) and received successfully by your institution. You also have the option to CREATE NEW PAYMENT in this section.

Existing Payment Records

For all existing payment records in the system, you have the option to edit, print, and email the details by clicking the ACTIONS menu.

Create a New Payment Record

How to Create a New Payment Record

1. Refer to the instructions on this workflow: Recording Payment

2. On the form field section to enter the details of the payment, refer to the table below for a brief description of each field.

NOTE:

Some of the fields found on the new payment form are optional, you do not have to fill them all. Refer to your business or institution's requirements as your guide in filling out the form.

Field Name	Brief Description

Field Name	Brief Description
Payment Id	System Generated payment number
Status	Status of the Payment Cancelled Confirmed Not Paid Received Sent
Reference Number	Undergraduate Postgraduate HDR Masters HDR Doctorate
Payment Type	Customer Payment Customer Refund Internal Payment
Effective Date	Payment date
Payment Method	Payment Methods accepted by the Institution Cash Credit Card Debit Card EFT (Electronic Funds Transfer) BPay Paypal Payment Express
Amount	Add the amount received from the student without a dollar sign. This amount can include any transaction fees. (In this case a $1.50 credit card surcharge) If there are not additional fees then Amount and Sent amount are identical. Please note: Financial fields cannot be left blank.
From Party Id	The Student or Agent making the Payment
Sent Amount	Add the amount received from the student without a dollar sign. This amount does not include any transaction fees and is amount to be paid off against any tuition. Please note: Financial fields cannot be left blank.
To Party Id	If there are multiple Campus within the system payment can be coded here
Is Net Payment	Yes No
Assoc party Id	The Student or Agent making the Payment
Drawer (if Cheque)	If paying by Cheque - Name on the Cheque
BSB (if Cheque)	Bank State Branch (often referred to as "BSB") is the name used in Australia for a bank code, which is a branch identifier. The BSB is normally used in association with the account number system used by each financial institution.
Bank (if Cheque)	Name of Financial Institution
Comments	This is a Free text field for any comments. Please note: Any Text written here will appear on the Receipt

A list of specific information is required as a minimum in order to import payments in bulk:

Id Number (Student Number is preferred)
Transaction / Payment date
Transaction / Payment amount
A unique reference for each Transaction / Payment

Additional information may be helpful/appropriate.

Once this information is available the transactions/payments can be imported via the Import Wizard within the System.

An overview of how our Import Wizard works can be found in this article: System > Import Wizard

For more information or how to set up the import profile please contact our Support Team.

Workflow

Page:

Recording Payment
Page:

Paying Off Invoice

Paradigm Knowledge Base

Accounting menu: Payments

Overview

Existing Payment Records

Create a New Payment Record

How to Create a New Payment Record

Workflow

How-to Guide(s)

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