Assumptions

• Your account is able to access the SYSTEM menu.

• You have an understanding that making changes to the Paradigm Grading System may significantly impact historical records and the generation of reports including the Academic Transcript.

• You have been authorised by your institution to make changes to the Grading System.

Key Terms and Concepts

Select the links below for a detailed explanation of some of the key terms and concepts in relation to this Paradigm feature:

Grade Types

The default configuration of Paradigm includes a set of generic grade types that reflect common grading systems used by Australian-based education providers.

1 Assessment Grade = default grading system used when marking assessments within Paradigm

2 Competency Grade = a Competent / Not Yet Competent grading system intended for use by VET providers

3 Course Grade = defines the set of progression statuses that can be assigned to a student course enrolment

4 ELICOS = basic grading system intended for Providers offering language studies

5 Unit Grade = default grading system used within Paradigm for assigning academic outcomes to student unit enrolments

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Grade Item Fields

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1 Grade Id – A unique ID Code that you choose for your institution, that identifies this specific grade within this grade type.

2 Grade Type Id – System-generated code that identifies the grade type, and is common across all grade items of that same grade type id.

3 Grade – Abbreviated code for the grade item e.g. HD, DN CR

4 Grade Points – The number of points contributed to the Grade Point Average and the calculation of the Weighted Average Mark.

5 Order – The order or sequence number for the grade item to appear in dropbox.

6 Visibility – This allows you to choose whether the grade item appears in relevant dropdowns, by setting the visibility status to Hidden or Visible.

7 Description – Full name of the grade item e.g. High Distinction, Distinction, Credit, etc.

8 Descriptor – [Optional] An alternative description used for a system-generated report.

9 Minimum Mark – The minimum percentage grade required to achieve this grade.

10 Maximum Mark – The maximum percentage grade required to achieve this grade.

11 Result Status – The unit status that is paired with this grade item e.g. when setting a pass equivalent the status should be "Completed", and when setting a fail equivalent the status should be "Fail".

12 Contributes to Credit Points – Indicates whether this result contributes to a Grade Point Average.

13 Outcome Identifier - National – The AVETMISS compliant national code for this grade identifies this result.

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14 Allowed to Recalculate – If set to NO, this will not change the final unit outcome.

15 Final Mark Result – This field is only to be used at the Assessment Level. If a student obtains enough marks or less to pass a unit but still fails on the hurdle condition.

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Grade Point Average (GPA)

Grade Point Average (GPA) is a summary statistic that represents a student’s average performance in their studies over a stated period of time, such as one semester or over the entire course. GPAs are numbers that are often calculated to two decimal places. They are used as indicators of average grade (numerically) to provide a less ambiguous and more concrete measure of student performance than a lettered grade. GPA is also used for sorting groups of students into rank order for awards and merits.

GPA requires the allocation of grade points to each unit enrolment outcome. Specifically, this involves allocating a grade point value (e.g. 5) to a specific letter score (e.g. credit). Australian providers differ on the exact grade point scale to use, but the process is always the same. We implemented GPA in a way that reflects industry practice. You may define your own GPA scale by adding the relevant information to the grading schema defined in the user interface, Go to SYSTEM > Search Grade Type > search for UNIT_GRADE >, and then Edit Grade Points against each Grade Type.

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Weighted Grade Point Average (Weighted GPA)

This value represents the weighted grade points for all unit enrolments that contain a grade point value. ie The grade points is not blank. The formula for this field is as follows
 sum(Grade Points * Credit Point) / sum(Credit Points)

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Weighted Average Mark (WAM)

Weighted Average Mark (WAM) is calculated based on a student’s actual marks (e.g. 58, 65, and so on) and the year level and weighting level defined at each base unit. If no weighting level is defined at the base unit then the system will assume a weighting of one.

Here is the detailed calculation method the system follows:

• Multiply the unit mark (Final Grade Percentage) by the unit credit point value (Credit Points) and then by the weighting level

• Sum the resulting values (Weighted Marks)

• Multiply the unit credit point value (Credit Points) by the weighting level

• Sum the resulting values (Weighted Credit Points)

• Divide the sum of the Weighted Marks by the sum of the Weighted Credit Points

• Calculate to three decimal places.

You can find the Calculated WAM button on the student’s course enrolment page.

Using the above table the WAM is calculated as follows: 5480 / 76 = 72.10

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Grades and Enrolment Status Code

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Multiple Grade Schema

Multiple grades schema can be used in Paradigm at the same time for different Courses. For example, a VET level course uses Competency Achieved / Competency not Achieved as opposed to a Higher Education Course that uses the HD, DN, CR, P, F system. When a Course of Study is established, the grading schema to be used for it can be selected as part of the setup. This is achieved by setting the Unit Grade type and the Assessment Grade type options within the Course record. When this option has not been set or selected (the field is left blank) the system will default to using the unit_grade for the grading system.

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Percentages and Grades

For example, if a CR requires a minimum grade of 60.0 and the student achieves a 59.99 the grade will be recorded as the lower grade of a Pass. 

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A. Search for a Grade Type

1, 2, 3 Choose the System menu > Search Grade Type > Click the SEARCH GRADE TYPES button.

4 After doing the steps above, a list of all Grade Types will appear as shown below. Select on the Blue hyperlink next to the Grade type to be viewed (e.g. Assessment Grade, Competency Grade, Course Grade, ELICOS Grade, or Unit Grade).

5 After selecting a Grade Type to view, a screen the same as below will display all the possible grades a student can achieve on that specific Grade Type.

b. Add a New Grade Item to a Grade Type

1, 2, 3 Choose System > Search Grade Type > Click the SEARCH GRADE TYPES button.

4 A list of all Grade Types in the system will appear as shown below. Select the Grade Type that you want to add another possible grade item to.

5 After selecting a Grade Type to add another possible grade item, a screen the same as below will display all the possible grades a student can achieve for that specific Grade Type. Click the ADD GRADE button to add another possible Grade of that chosen Grade Type.

6 A form to add another possible grade of your chosen Grade Type will appear. Fill out the “GRADE ITEM DETAILS” Form. Refer to the “Grade Type Fields” section above under the “Key Terms and Concepts” heading for the description of each field.

7 Once all the details have been filled out, click the SAVE GRADE button to add the newly created possible grade a student can get on that Grade Type.

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c. Edit an Existing Grade Item

1, 2, 3 Choose System > Search Grade Type > Click the SEARCH GRADE TYPES button.

4 A list of all Grade Types in the system will appear, as shown below. Select the Grade Type that you want to edit.

5 After selecting a Grade Type to edit, a screen the same as below will display all the possible grades a student can achieve within that specific Grade Type. Locate the Grade item that you want to edit and click the PENCIL icon to edit.

6 A form to edit the details and conditions of the chosen possible grade under a Grade Type will appear. Update the fields as necessary, while ensuring that any fields that must be unique, are not changed to overwrite an existing record with that value. Refer to the “Grade Type Fields” section above under the “Key Terms and Concepts” heading for the description of each field.

7 After editing the fields, click the SAVE GRADE button to apply the changes.

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