Reschedule Units

Owned by Jeannie Hagarty (Deactivated)
Last updated: Aug 11, 2022 by Diane Momongan (Unlicensed)
5 min read

Objective

Upon completion of this KB article you will be able to reschedule units by copying details from existing scheduled units

Complexity Low

Page Contents

 


Assumptions

  • You have the minimum required permission level to access the Units tab

  • You understand the difference between a base unit and a scheduled unit

  • You have an understanding that making changes within this section has system wide implications

  • You have an understanding of the Australian Tertiary Education System / VET Sector

Key Terms and Concepts

Field Name

Brief Overview

Field Name

Brief Overview

Class No

Identifying one of multiple groups or classes running at the same time

Unit Id

Internal System id Code for units. This number is allocated by the system when a unit is created

Unit Name

Full name of the unit - this will appear on the student's transcript

Unit Keywords

Buzz words or key words, used in the search section for staff to find this unit if unsure of the exact title of this unit

Unit Provider

If the provider has multiple institutions within the same system, this can identify which provider is running this instance of the unit

School

Sub-groups within an Institution

Unit Teacher(s)

Name of person(s) responsible for the unit delivery

Minimum Participants

Minimum number of students required to run this unit

Maximum Participants

Maximum number of students to be enrolled in this unit - useful to ensure that the enrolments don't exceed class room capacity

Current Participants

How many students are currently enrolled in this unit

Transferred Participants

How many students have transferred out of this unit into another

Location (Campus)

The location where this unit is to be delivered. Useful if delivering at multiple locations

Venue

The building and/or room number

Mode of Delivery

Online, On Campus, Intensive, Printed

Start Date

Commencing date of unit

End Date

Conclusion date of unit

HEIMS Census date

The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date by no less than 20% of the way through the unit. E489 HEIMS required reporting field

HEIMS Summer School

Is this unit being delivered in Summer school e.g. outside of normal Semesters

Status

  • Active

  • Archived

  • Cancelled

  • Confirmed

  • Unconfirmed

Units are required to be active to be available for selection on the course plan

Printed Comments

Comments to appear on the results report for students to see

Internal Comments

Comments for internal staff only

Invoice Fee Code

The department / School that receives the fees for this unit

Do not Schedule Assessments

When rescheduling the units, if the Assessments for the new schedule are different or need to be updated, tick this box to skip assessment rescheduling

Do Not Copy Fees

If the Fees are different from when the unit was previously run, tick this box to skip copying the fees

Implications

Warning

Old scheduled units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new schedule or a reschedule needs to be created each time the unit is run.

Always ensure that dates are entered correctly as incorrect information can have a flow-on effect for reporting periods. The census date must always fall between the start and end date of the scheduled unit and the date must be NO LESS than 20% of the way through the entire delivery period of the scheduled unit.

Note

Bulk selecting scheduled units by using the Add Selected Units To List button, is only to be used in conjunction with the menu item that is labelled Bulk Edit Scheduled Fee. Do not use the Add Selected Units To List button when trying to reschedule units.

Workflow

1, 2, 3 Choose the Units > Scheduled Unit Details > Reschedule Units options from the menu

4, 5, 6, 7 Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria), and click on the Search Scheduled Unit button.

This will return a list of units that meet the searched criteria.

To filter the returned options if necessary, start typing the name of the unit into the search box. The list of returned results will reduce to match the criteria.

8 Select the Tick boxes next to all of the Units to be rescheduled.

Note: In the next step, within the Scheduled Unit Details section, any of the fields where you enter a value, will be applied to every new scheduled unit that has been selected for rescheduling. Please ensure that you enter a value for only the fields that are to have identical values across all your selected units.

9, 10, 11 Enter the required information to the fields ensuring the minimum field requirements (Start Date, End Date and HEIMS Census Date, and Status is set to Active).

Additional information is recommended, however these fields are required to create a viable and functioning Scheduled Unit record. Each of the selected scheduled unit records will be copied, and the fields that you change within the Scheduled Unit Details section will overwrite the contents of those fields in the newly created scheduled units, while leaving those fields unchanged in the original scheduled units' fields.

12 Click on the Reschedule Selected Units button. Each of the scheduled units whose record was ticked, will now have a new scheduled unit record with the details as they appear on in the Edit Scheduled Unit Details section.

Further Reading

Related Pages