TCSI Error Code - 10166

Invalid code value in Basis for Admission Code (E327)

TCSI Error Description

Please check the list of acceptable codes for the Basis for Admission Code (E327) and report the correct code for the course.

Error Logic

If the Basis for Admission Code (E327) is not blank (null), then the Basis for Admission Code (E327) must match to a current value in the RefBasisForAdmission table on the Course of Study Commencement Date (E534).

Paradigm Error Resolution

Step 1: Check the Basis of the Admission packet under the Student TCSI Edit screen.

1. With the student record loaded, navigate to Student > Course Enrolment > Student TCSI Edit menus on the side

2. Ensure that the Basis for Admission Code matches the list of acceptable codes defined here.

Open

3. If the code entered is correct and you haven’t made any changes to the student course enrolment record outcome code recently, raise a Support ticket so we can further investigate. If you have made a recent change on the Course Enrolment record, proceed to Step 2.

Step 2: Check the following scenario if it applies to your case

1. Course Enrolment had the course enrolment status value of Completed

If the Course enrolment had the course enrolment status value of Completed, meaning that an outcome has been recorded and the details should not be changed.

2. Course Enrolment start date is prior to the migration to TCSI and the basis of admission code used is the latest acceptable code

If the Course Enrolment start date is prior to the migration to TCSI then the basis of admission code should have been chosen from the list of values that were in place for the period prior to the start of TCSI, and these values do not correspond with the values for validation via TCSI. This field should have had a value set and finalised via HEPCAT.

3. The Course Enrolment start date had been changed from an older date to a later one and back again

Changing this data (start date had been changed from an older date to a later one and back again) at the same time as the basis of admission data, where one of the pieces of data was being validated against code values that are now outdated, caused your update attempts to fall into a loop. This can be more easily understood where the valid basis of admission value you entered under TCSI did not yet exist during the era of HEPCAT which is when the course enrolment began.

Recommended Workflow

1. Update the Course Enrolment status from Completed to Enrolled,

2. Set values for the missing details of Contact Mode and Contact Hours,

3. Set the Course Enrolment Start Date to its original value,

4. Delete the two existing basis of admission records, as neither record was valid for the HEPCAT era,

5. Create a new basis of admission record with a value of 29 “A commencing student who was admitted on another basis.” If you would prefer to use another basis of admission other than 29, raise a Support ticket so we can make the allowable basis of admission value for the HEPCAT era visible,

6. Save the Course Enrolment record.

 
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